MEMORANDUM

TO: Deans: F. Deek, U. Gauchat, N. Gehani, D. Hawk, S. Saigal
Chairs: D. Ahluwalia, M. Baltrush, M. Bieber, A. Bladikas, A. Dhawan, R. English, D. Gary, W. Hunter, B. Kimmelman, W. Konon, S. Mitra, R. Sher, R. Sodhi, R. Tomkins

FROM: Priscilla P. Nelson, Provost

RE: University Promotion and Tenure Consideration 2007-2008

DATE: September 1, 2007

Promotion and Tenure Guidelines, September 2006
Promotion and Tenure Guidelines, October 2007
Whitepaper Citation Searching
Dossier Preparation
Independent Citation Report
Promotion and Tenure Transmittal Form
Required Vita Format

Attached are Promotion and Tenure materials for you to disseminate:

1. A timetable, together with required documentation for submission of 2007-2008 P&T recommendations. Note that Deans may decide to establish additional schedule detail for approval and transmittal processes within the college.

2. Chair or Dean P&T Committee Form (including a statement documenting the criteria applied – you are encouraged to spend for effort on this – as it provides the context for the University P&T Committee and NJIT Administration to understand the context of the department/school P&T Committee’s deliberations);

3. Documentation Transmittal Form;

4. Guidance document on dossier preparation for promotion and tenure consideration to be distributed to your faculty;

5. The required curriculum vitae and documentation format to be distributed to your faculty (note that if a CV is not submitted in this format, it will not be considered by the University P&T Committee).

Note that there are some changes in the attached material – the following of most substantive changes being:

1. In the standard Curriculum Vita, Section IV, Include a new Section IV.E describing research supervision.

2. With regard to the letters of reference:

• Confidential letters solicited by the dean of the school or the chair of the department. These letters are of high importance for P&T consideration, and the choice of references must be done responsibly. The dossier sent to each reference must be complete and correct. Letters should be solicited from those who can comment expertly on the candidate’s teaching, service and scholarly activities. The department should solicit and have received by the required dates at least two (preferably four or more) letters of reference from

a list provided by the candidate and at least two (preferably four or more) letters of reference from a list prepared by the departmental or school P&T Committee.

• Both lists should be submitted to the University P&T Committee along with letters of reference. Include a copy of the letter(s) used to solicit the letters of recommendation along with the complete list of the people to whom it was sent, regardless of whether or not they responded.

• Provide short descriptions of the credentials of each reference and indicate the reasons for choosing as a reference.

3. With regard to the voluminous materials submitted:

• Electronic submission is encouraged – please provide such materials on CDs, and submit nine copies.

4. To promote consistency in assessment by each P&T Committee, the R&D Office and the Library will again provide independent reports on research and citations. In order to help them to do so, we have established a schedule for the submission of candidate names: 9/19/07 for candidates for promotion to Professor, and 11/30/07 for candidates for tenure only or for promotion to Associate Professor. In order to prepare these reports, the CVs for candidates need to be submitted by 9/28/07 for candidates for promotion to Professor, and 12/7/07 for candidates for tenure only or for promotion to Associate Professor. The reports will include:

• A citation report for those under consideration for tenure and/or promotion will be provided through the NJIT University Library and supported with subject domain analysis from assigned faculty within the academic department. This report will include impact assessment and rankings (as available) for the journals.

• A research report for those under consideration for tenure and/or promotion will be provided through the Office of Sponsored Research Administration. SRA will provide a listing of research grants and the candidate’s role and level of participation in each project.

• These reports will be provided to the candidate and the departmental/school committee to establish mutual concurrence on the records for each candidate.

5. Note that the submission of dossiers to the Office of the Provost requires a sign-off from the Office of the Dean before transmittal.

It is extremely important that documentation be thorough, complete and organized to best represent each candidate. It is your responsibility to see that this is so.

Because these materials are important and voluminous, I ask you to submit the recommendations and documentation to me no later than the specified dates. Your adherence to the timetable for submission is very much appreciated.

The case for candidates being considered by departmental or school P&T Committees should be discussed with the respective dean. Subsequently, the dean will review the dossier and prepare a letter giving his recommendation and rationale. This letter will be sent directly to the Provost, and the University P&T Committee will consider the Dean’s assessment along with the materials submitted by the department/school.