A blanket order is processed to allow multiple invoicing for merchandise and services being received /provided throughout the fiscal year. For example: office supplies, telephone expenses etc.

The vendor receives the original purchase order from the purchasing department and will reference the PO# on all invoices sent to the A.P. Department.

University policy states all orders placed for goods and services should be done using a current PO#.  Any purchases made without a PO# could result in the employee assuming liability for the items ordered.

Invoice Processing

• All invoices should be received directly from the vendor and not the departments.
  
• Accounts Payable receives the invoice from the vendor and posts it to the purchase order.
  
• A copy of the invoice is sent to the department for their review and approval.
  
• Payment is not generated until the signed invoices are received by the Accounts Payable department.
  
• In the event the vendor mistakenly sends the invoice to the department, the department must send the invoice to Accounts Payable with the signed authorization to generate payment.
  
• The user can verify the payment status of an invoice by using the 113 screen.