A check with order is used to pay for items prior to the items being received. Ex: magazine subscription(s), conference registration(s).  All check with order documentation should come from the departments.

The vendor receives the check with the order, and fills the order after receiving these documents.  It is important to note that the check will not be issued until accounts payables receives the written authorization to process the payment from the department.

Invoice Processing

Accounts payable receives written authorization from the department in the form of a memo on NJIT letterhead.

The memo should include the following information:

• Name of the vendor being paid.
• Amount being paid.
• Signature(s) from the authorized department personnel.
• Within the text of the memo, the department should clarify what is being paid for.

The original invoice should be attached to the memo prior to submitting it to the accounts payable department.

The user can verify the payment status of an invoice by using the 113 screen.