A regular order is processed when the user knows exactly what they are purchasing and the exact cost of the items /services. For example, if the user would like to purchase two widgets at $30.00 each they would process this purchase as a regular order.

The vendor receives the regular order and fills the order based on the items listed on the order.  After the goods /services have been delivered the vendor sends accounts payable an invoice for the items shipped.  The vendor references the purchase order on all of the invoices sent to A.P.

Regular Order Invoice Processing

• All invoices should be received directly from the vendor and not the departments.
  
• Accounts payable receives the invoice from the vendor and posts it to the purchase order.
  
• A receiving report request is sent to the department asking them to enter a receiving report for all items received. If items have been received and are damaged and/or incorrect, check the appropriate statement(s) on the receiving report request form. After this is completed, send the form back to the accounts payable department.
  
• Payment is not generated until the department creates a receiving report for the items received in the FRS system.
  
• In the event the vendor mistakenly sends the invoice to the department, the department must first create a receiving report for the items received and send the invoice to the accounts payable department.
  
• The user can verify the payment status of an invoice by using the 113 screen.