Highlander eMerchant

 

To All Campus Departments,


The Finance Division is excited to announce an initiative designed to streamline and standardize the procure-to-pay (P2P) processes on campus. After an extensive search, Unimarket, a leader in eProcurement for higher education, will provide solutions for our campus to reach the goals and objectives of a streamlined, automated procure-to-pay process. NJIT has chosen Highlander eMerchant as the name for our new eProcurement system, which will fully integrate into Banner Finance with new approval levels replacing the current purchasing process in Banner.
Highlander eMerchant involves creating and approving purchase requisitions and purchase orders, receiving goods and services, and processing invoices electronically. By moving to a “paperless” environment, we will not only save on costs, but provide a higher level of transparency and compliance, as well as more efficient processing.


Goals of this eProcurement implementation:
• Expedite the purchasing process through the use of supplier catalogs
• Develop an automated contract management system
• Implement an electronic invoicing platform
• Eliminate manual paper processes
• Improve sourcing strategies
• Enhance relationships with existing suppliers and vendors
• Review and negotiate improved payment terms and conditions
• Increase data collection and reporting ability
• Enable monitoring and reporting on increased efficiencies
• Strengthen governance and compliance
• Improve auditability and visibility

Partial List of Anticipated Catalog Vendors:
• Scientific – Airgas, Edmunds Optics, Fisher Scientific, Sigma-Aldrich and VWR
• IT and Computer – Apple, B & H Photo, CDW, Dell and HP
• Office Supplies – Office Depot, Staples and W.B Mason
• Facilities/Maintenance – Grainger, Home Depot, Lowes and MSC Industrial Supply

Implementation Schedule:
It is anticipated that the Highlander eMerchant project will be fully implemented by this fall:
 

Phase 1: Procure-to-Pay (P2P)
• Purchase, approve, receive and pay on a web-based platform targeted go live July 2018

Phase 2: eContracts
• Store Contracts in a single searchable repository targeted go live July 2018

Phase 3: eSourcing
• Create and deploy electronic RFP’s, RFQ’s and RFI’s targeted go live October 2018

The eProcurement Advisory Committee, which includes faculty, staff and administrators, meets monthly to be kept apprised on project decisions. There will be implementation/testing/training teams who will test the system being developed and become instrumental in the roll-out and training of other eProcurement users. The Finance Team is looking for your cooperation and support as we create and roll-out our Highlander eMerchant initiative to the University.

Anyone interested in participating on the implementation/testing/training team should contact Jeff Hadley, Associate Director, eProcurement at Hadley@NJIT.edu

 

Thank you,
Ed Bishof
Sr. Vice President for Finance and CFO