REGISTRATION

NJIT has an advanced registration system; this places an obligation upon all students currently enrolled in degree granting departments to pre-register for their courses via the registrar website at www.njit.edu/registrar . Registration is required each semester.

The Undergraduate Office of Admissions will inform NEW AND READMITTED STUDENTS of registration procedures.

The Registrars Office will inform CURRENTLY ENROLLED STUDENTS of advance registration details.

Registration by an undergraduate student is not considered complete until all financial obligations have been satisfied or appropriate arrangements made with the Bursars Office. Students are not permitted to register for a portion of a course but must register and pay tuition for the entire course.

COURSE ADDITIONS/CHANGES

Students who add a course to their program will be charged the full tuition and any fees for the course added. If, within the first five class days of the semester, students change their schedule, they will pay a schedule change fee.

Courses cannot be added after the fifth day of the semester. Students attending courses for which they are not properly registered will not receive credit for such courses.

GRADUATE COURSES

Undergraduate students may register for graduate courses, 500 level or higher, only with the written approval of the undergraduate advisor and written approval of the graduate advisor for the program offering the course. Tuition will be calculated at the undergraduate tuition rate and undergraduate credit earned upon successful completion of the course. Graduate courses completed by undergraduate students, which are not used to complete the requirements of the Bachelors degree, may be applied toward a Masters degree upon approval of the degree granting department and payment of the difference between the undergraduate and graduate tuition rates.

Graduate students may enroll for undergraduate courses, 400 level or lower, only with the written approval of the graduate advisor and the written approval of the department offering the course. Tuition will be calculated at the graduate tuition rate. These undergraduate courses cannot be applied towards a Masters degree. Students enrolled in the BS/MS Program are allowed to register for six graduate credits as undergraduate students. The courses will apply to the Bachelors and Masters degree and tuition for these six credits will be assessed at the undergraduate rate.

COURSE AUDITS

Students who intend to audit courses must state their intention to audit at the time of registration.


CROSS-REGISTRATION PROCEDURES

Students may take courses at one of the participating schools [Essex County College, University of Medicine and Dentistry of New Jersey, and Rutgers - Newark College of Arts & Science (NCAS)] at no additional cost during the Fall and

Spring semesters.

Cross-registration procedures are included in the NJIT registration materials on the registrar website at www.njit.edu/registrar . Students cross-registering for courses at NJIT are subject to NJIT Academic Policies, procedures and calendar.

COURSE CANCELLATIONS

Courses may be canceled at the discretion of the university. Course cancellations will be posted on the registrar website at www.njit.edu/registrar

MAINTAINING REGISTRATION

Students enrolled in degree programs who find it necessary to temporarily discontinue their studies may maintain registration. These students are not required to apply for readmission. In order to maintain registration, the student will register on-line using MR REG for undergraduate and MR GRAD for Graduate. The student can also visit the Registrar's Office and have this accomplish. A $20.00 registration fee will be billed to the undergraduate student and a $50.00 fee to the Graduate student.

International students on F-1 and J-1 status are not eligible to maintain registration.

TRANSCRIPT OF GRADES

Students who wish to obtain a transcript issued on their behalf must submit a request in writing to the Registrar. A fee of $3 for each copy must accompany requests. Please allow 10 working days to process the request.

Transcripts will not be issued to or on behalf of a student with outstanding financial obligation to the university. Twenty-four hour rush service is available for a fee of $20. Official transcripts bearing the university's raised seal will only be issued to other educational institutions, government agencies or employers. Under no circumstances will official transcripts be issued to students.

REGISTRATION AT ANOTHER COLLEGE *

Students in good academic standing at NJIT wishing to take courses at a college or university other than those included in the cross-registration program must:

1. Obtain approval for Courses at Other Colleges form from the Registrar's Office.

2. Obtain approval from the NJIT department giving comparable course prior to enrolling for the course. Be prepared to show the department advisor a catalog description of the course(s) they intend to take.

3. Have form countersigned by the Registrar and retain one copy. Registrar will retain original and send a copy to the NJIT department involved.

4. Take the copy to the host college and follow their registration procedure.

5. Upon completion of the course(s), arrange to have an official transcript sent to the Registrar at NJIT. Upon receipt, transfer credit will be granted, provided that the grade is a ‘C' or higher *.

* Exclusive of cross-registration at Rutgers - Newark College of Arts & Sciences (NCAS), Essex County College, University of Medicine and Dentistry of New Jersey.

TRANSFER CREDIT POLICY

Transfer credit may be awarded at the time of admission for courses that are equivalent to those offered by NJIT. A minimum grade of ‘C' must be earned in the course in order to receive transfer credit. An official transcript issued by the school where the course was completed must document all transfer credit. Students who have attended foreign institutions of higher education must also submit an evaluation of their work made by World Educational Services Inc., or another approved service. Further information regarding WES evaluations may be obtained from the Office of Undergraduate Admissions.

Students may request additional transfer credit by completing a Request for Transfer Credit form and submitting it to the Registrar's Office along with the appropriate documentation.

WITHDRAWAL POLICY FOR UNDERGRADUATE AND GRADUATE STUDENTS

A student needing to drop one or more courses or make a partial or complete withdrawal from NJIT, must withdraw via the registrar website at www.njit.edu/registrar by the end of the ninth week of the semester. Failure to withdraw via the registrar website by the deadline will result in a final grade other than “W.” Students must retain their approved and dated copy of the withdrawal form after it is signed by the Registrar. Claims of withdrawal can only be documented by producing this form.

Undergraduate students withdrawing from one or more courses, when the withdrawal may impact full-time status and financial support eligibility must consult with the Office of Financial Aid.

Graduate students withdrawing from one or more courses, when the withdrawal may impact full-time status, financial support eligibility, or academic standing, must consult with the Dean of Graduate Studies Office.

International students, both undergraduate and graduate, who are withdrawing from one or more courses, when the withdrawal may impact full-time status, must consult with the Office of International Students.

Payment of Tuition and Fees

Students are responsible for paying their tuition and fees prior to the deadline indicated on their invoice. Registrations, which remain unpaid by the deadline, will be subject to a late fee and possible cancellation.

Students are responsible for contacting the Bursar's Office if they have not received a bill.

Questions regarding bills should be directed to the Bursar's Office at (973) 596-3148, (973) 596-3150 or (973) 642-7460.

Refunds for Withdrawal

Total Withdrawals during Fall or Spring Semesters

Students who withdraw voluntarily from NJIT are allowed reductions of designated charges according to the Institutional Refund Policy, provided they have withdrawn via the Registrar's website. When the withdrawal involves federal aid funds, the Financial Aid Office must calculate the allowable charges using the appropriate schedules listed below. Based on the revised charges, financial aid may need to be refunded to the aid programs. The effective date for refund calculations is the date on which the Registrar's Office receives the withdrawal form reducing registration to 0 credits. Withdrawal forms may be obtained from the Registrar's Office. Examples of financial aid refund calculations are available at the Financial Aid Office.

*Institutional (federal aid recipients see below)

The percentage of tuition refunded is based on the following schedule:

Week 1 100%

Week 2 90%

Weeks 3 and 4 50%

Weeks 5 through 7 25%

Fees--Tuition related fees are refundable during the 100% refund period. Thereafter these fees are not refundable.

*Federal (used for federal aid recipients after the first semester)

Federal financial aid recipients enrolled more than one semester at NJIT have refunds of tuition, room, and board, certain fees and certain other charges calculated as follows.

1st day of classes 100%

2nd day of classes through week 2 90%

Weeks 3 and 4 50%

Weeks 5 through 8 25%

Students receiving federal financial aid receive the larger of the institutional refund or the federal refund.

Pro-Rata (applicable to first-time enrollees at NJIT receiving federal financial aid )

Federal aid recipients who withdraw while enrolled in their first semester at NJIT receive refunds of tuition, room and board, and certain other charges as follows:

Week 1 90%

Weeks 2 and 3 80%

Week 4 70%

Weeks 5 and 6 60%

Week 7 50%

Weeks 8 and 9 40%

When financial aid funds must be returned to the federal student aid programs as determined through the refund and repayment calculation, the funds are distributed in the following order:

1. Unsubsidized Federal Direct Stafford Loan

2. Subsidized Federal Direct Stafford Loans

3. Federal Direct PLUS Loans

4. Federal Perkins Loans

5. Federal Pell Grants

6. FSEOGs

7. Other SFA Programs

8. Other federal, state, private, or institutional sources of aid

9. The student

Examples of common refund situations for federal student aid recipients are available in the Financial Aid Office.

Emergency Withdrawal

When the Dean of Students Office approves emergency withdrawals, those students shall receive a refund pro-rated according to the number of weeks the student attended in the term. Students may request emergency withdrawal for the following reasons: 1) medical circumstances which prevent completing the term; and 2) call to military service, which prevents completing the term.

Unofficial Withdrawal

Financial aid recipients whose term record shows zero (0) earned credits because of F and/or W grades will be reviewed for class attendance. A withdrawal date will be assigned to any student whose attendance or participation in class cannot be documented, and any federal aid may be reduced or canceled.

Students are strongly encouraged to use the official withdrawal procedure through the Registrar's Office should it become necessary to cease attendance in all courses.

Partial Withdrawals During Fall or Spring Semesters

The percentage of tuition and certain fees refunded for credit reductions short of complete withdrawal in a semester is:

Week 1 100% of Tuition and Fees

Week 2 90% of Tuition

After the last day of the second week of classes each semester, students who reduce credits, but remain enrolled will not receive any refund of tuition or other charges. For federal and state financial aid purposes, no adjustment from full-time status is made after the end of the second week of classes.

Refund policy and procedures for summer terms are published in the Summer Session Registration Materials.

GRADUATION POLICY

New Jersey Institute of Technology awards degrees to students completing graduation requirements at the completion of the Fall (January), Spring (May), and Summer (August) semesters. Commencement ceremonies are held in January and May.

Following are the procedures for applying for graduation:

1. Students must apply for graduation by the appropriate deadlines, which are listed in the Academic Calendar.

2. Students who have applied for graduation but who have not successfully completed all requirements in time to receive a degree must reapply for graduation. (Note: the graduation fee will be charged each time that a student applies for graduation.)

ATTENDANCE POLICY FOR UNDERGRADUATE STUDENTS

1. The attendance policy passed by the faculty includes day and evening undergraduate students.

2. Freshman students are expected to attend all regularly scheduled classes.

3. Sophomore students, except those with Dean's List rating, are expected to attend all regularly scheduled classes.

4. For all junior and senior students, attendance at regularly scheduled classes shall not be mandatory.

5. Attendance, by itself, shall not constitute a basis for grading except for certain clearly designated courses. These courses include, but are not limited to, all Physics and Mathematics 100 and 200 level courses in which a student missing more than three classes may be required to withdraw.

6. Instructors are not obligated to make allowances for student absences unless those absences are due to illness or similarly unavoidable causes. Instructors are obligated to explain clearly, early in each term, what is expected of students in terms of class participation, reading assignments, and reports.

7. When, in the opinion of the instructor, a student is jeopardizing the successful completion of the academic requirements of a subject due to excessive absences, the instructor will initiate an absence warning (Academic Warning Notice), which is to be sent to the student by the instructor.

8. It is understood that this policy on attendance in no way relieves a Student of his/her personal responsibility with respect to such matters as:

a) Presence in order to gain an appreciation of the basic ideas and objectives of the course.

b) Presence to gain mastery of the subject matter, ideas, and techniques developed in the course.

c) Presence to take examinations, tests and quizzes.

d) Presence to participate in oral presentations, seminars, and field trips.

e) Presence to participate in group activities such as laboratory experiments and study projects.

f) Presence to remain fully informed as to class plans, announcements, and assignments.

EMERGENCY WITHDRAWAL POLICY FOR STUDENTS

WITH MENTAL DISORDERS

 Introduction

The purpose of this policy is to provide criteria and procedures to guide administrative decisions in making involuntary emergency withdrawals from the university by students with mental disorders.

I. Criteria

1. A student will be diverted from the normal disciplinary process at NJIT and withdrawn from the university on an interim basis by the Dean of Student Services (or designee) following the threat, or commission of an act or acts which:

1) Pose a threat of physical harm to the self and/or others.

2) Directly and substantially impede the lawful activities of others, cause significant property damage, and interfere with the rights of others to proper use and enjoyment of the facilities.

If warranted to protect the student or others, the Dean of Student Services may also initiate an evaluation of the student by the UMDNJ mental health mobile screening service.

2. The procedure for emergency withdrawal will be undertaken if the student is determined to be suffering from one or more mental disorders as defined by the current Diagnostic and Statistical Manual of the American Psychiatric Association, and s/he:

a) Lacks the capacity to respond to pending disciplinary charges; or

b) Did not know the nature or wrongfulness of the behavior at the time of offense; or

c) Has attempted suicide or convincingly threatened suicide; or

d) Lacks the reality testing, judgment and/or impulse control required to ensure the physical safety of others and/or the legitimate rights of others.

II. Procedures

•  Students withdrawn on an interim basis will have the right to a hearing before the Dean, or designee, within five (5) business days of the decision. This hearing will concern itself solely with the reliability of the information concerning the student's conduct including the matter of his/her identity. An advisor, who cannot be an attorney, at this hearing, may accompany the student. An advisor may consult with and counsel the student but may not participate in these proceedings.

2. If, following the hearing, all parties agree that enrollment restriction (including treatment contingencies) or withdrawal is appropriate at this time, action will be implemented in accordance with this policy and procedure.

3. If, following the hearing, the information that led to the interim suspension is deemed insufficient to support this procedure, the student will be permitted to return to normal university activities, or will be referred to the normal disciplinary processes of the university. However, if the Dean of Student Services, or designee, finds on the basis of substantial, credible evidence that the student's behavior reflects the criteria set forth in Section I and the student disagrees, the Dean, or designee, will immediately refer the student for an evaluation by an NJIT designated New Jersey licensed psychiatrist. The student's suspension from the university will continue until this evaluation, including a written report by the evaluator, is completed.

4. A student referred for evaluation will be so informed in writing by the Dean (or designee) either by personal delivery or certified mail. Both the student and the evaluating professional will be given a copy of this policy. The professionals will also receive copies of incident reports and other documentation leading up to the action.

5. A written report concerning the evaluation will be prepared by the New Jersey licensed psychologist or psychiatrist who will determine whether the condition of a definable mental disorder exists resulting in the behavior or threats of behavior as outlined above. This report includes recommendations regarding the student's continued attendance or withdrawal and any conditions that should apply to that attendance. It will be given to the Dean of Student Services, or designee, who will have it reviewed by the Counseling Center's licensed psychologists and/or consulting psychiatrist. The Dean, or designee, will then make a decision regarding the student's continued enrollment.

6. The Dean of Student Services, or designee, will meet with the student (and non-legal advisor, if the student so desires) to review the recommendations resulting from the professional evaluation.

Following this meeting, the Dean, or designee, will prepare a written statement to the student within (5) business days indicating one of the following determinations:

a) The student may return to all normal university activities without restriction;

b) He matter of the student's conduct will be referred to the normal disciplinary processes of the university from which the diversion occurred because the behavior observed is not deemed by the Dean of Student Services, or designee, to have fallen within the parameters of this policy;

c) The student may return to the university but with restrictions (i.e. on-campus residence is not permitted, psychotherapy must continue on a regular basis, etc.);

d) In the event that treatment conditions are set, documentation of treatment compliance must be provided to the Dean of Student Services, or designee;

e) Responsibility for payment of off-campus treatment will rest with the student. On-campus treatment will be offered only under rare circumstances and only when appropriate to the expertise, facilities, and workloads of the Counseling Center's professional staff. In addition, students will be responsible for any corollary off-campus treatment or medication costs.

7. Students wishing to appeal their psychiatric withdrawal may do so only on the basis of the following grounds:

a) Misapplication of written procedures.

b) Action made by the Dean of Student Services, or designee, which is perceived to be arbitrary or capricious.

In all matters in which the decision by the Dean of Student Services, or designee, was based upon a disputed fact, deference shall be given to the factual finding of the Dean, or designee. Upon appeal the Committee on Student Appeals shall consider no new evidence.

All appeals must be made in writing to the Committee on Student Appeals within 10 days of notification of the withdrawal.

8. To return to the university, the student must contact the Dean of Student Services, or designee, and request reinstatement in writing not less than 45 days from the last day permitted for registration for the semester for which the student desires reinstatement. The student may not return to the university until the Dean of Student Services approves his/her reinstatement request. The reinstatement process will include a report to the Dean of Student Services on the student's mental status and current functioning from a licensed psychologist or psychiatrist who was fully informed by the Dean of Student Services or designee, of the circumstances surrounding the mandatory withdrawal. The Dean will then obtain the recommendations of the university's licensed psychologists and/or consulting psychiatrist.

Students not permitted to resume their studies at the university under his policy will be eligible for tuition, fees, housing and meal plan reimbursements on a pro-rated basis, commencing on the date withdrawal from normal university activities was first required by the university. If a student is required to withdraw from some or all classes, a grade of W will be assigned to those courses.

Reinstatement may include restrictions as indicated earlier. Should the student need continued therapy and/or medication, the student will be responsible for the treatment costs and must provide documentation of compliance with such treatment to the Dean of Student Services, or designee.

Students wishing to appeal the denial of reinstatement or any of the terms or conditions of the reinstatement should follow the appeal procedure. The grounds for an appeal also apply to an appeal of denial of reinstatement.

RELIGIOUS OBSERVANCES POLICY

It is the policy of the university to excuse without penalty students who are absent because of religious observances and to allow the make-up of work missed because of such absence. Examinations and special required out-of-class activities shall ordinarily not be scheduled on those days when religiously observant students refrain from participating in secular activities. Absences for reasons of religious obligation shall not be counted for purposes of reporting.

It is the responsibility of the student to report to his or her instructor within the first two weeks of class which days s/he or she will be observing that semester.

 MILITARY SERVICE: POLICY FOR STUDENTS CALLED TO SERVE WHILE ATTENDING NJIT

If a student is called into military service while enrolled in classes at NJIT, the university will take one of the following courses of action:

1. Withdraw him/her from classes without penalty and refund tuition in full, or as appropriate;

2. Give grades of incomplete, retain tuition and permit student to finish course work in a subsequent semester without penalty.

COURSE REPETITION POLICY (UNDERGRADUATE)

Courses numbered between 100 and 299

A student may repeat any course numbered between 100 and 299 an unlimited number of times. Only the higher of the grades obtained in the original and first repeat will be counted in a student's overall GPA. In second and subsequent repeats of a course, all grades received will be averaged with the higher of the first two grades in a student's overall GPA.

Courses numbered between 300 and 499

A student may repeat any courses numbered 300 or above an unlimited number of times. All grades received shall be included in the computation of a student's overall GPA.

FINAL EXAMS POLICY FOR RESOLUTION OF CONFLICTING EXAMS FOR

UNDERGRADUATE STUDENTS

 In the event that three final exams are scheduled on the same day or that two exams are scheduled for the same hour of the same day, the following rules shall be used to resolve such conflicts:

1. Final examinations of courses with multiple sections taking a common final examination shall be taken during their regularly scheduled period.

If the conflict is not completely resolved by rule No. 1, then rule No. 2 shall be used to resolve the remaining conflict.

2. The final examination of a course of higher numerical value shall be taken during the regularly scheduled period (i.e. ME 470 will be taken before ME 455 or SS 431).

If the conflict is still not completely resolved by rules No.1 and No.2, rule No.3 shall be used to resolve the remaining conflict.

3. The final examinations of courses with the same numerical value (i.e. CE 210 and EE 210) shall be taken in alphabetical order of the prefix of the course number (i.e. CE 210 during its regularly scheduled period and EE during some other period which is mutually convenient).

Once priority has been determined for the examination to be taken during its regularly scheduled period, the deferred examination may be taken during the conflict period at the end of all other examinations. This may occur during an evening section of the course, or by special arrangement between the instructor and the student providing that arrangement does not create another conflict for the student.

CERTIFICATION OF ENROLLMENT

Requests for Certification of Enrollment may be made by completing a “Request for Certification” form obtained from the Registrar's Office or via the registrar's website at www.njit.edu/registrar . All outstanding debts to the university must be paid before a request will be acted upon. Please allow 10 business days for completion of the request.