Sponsored Research Administration

Sponsored Research Administration (SRA), as part of the Office of Research and Development, advises and assists faculty and staff members of the NJIT Community in all aspects of externally funded research projects and other scholarly activities — from the identification of a potential sponsor and the preparation of a proposal, through various administrative functions (related to budgets, personnel, sub-contracts, reporting and accountability, and negotiations with the sponsor) during the course of the project, to the submission of the documents required to close out the project.

SRA serves as the primary agency liaison for pending, active and closed research grants/contracts.

PRE-AWARD: Assists NJIT researchers in facilitating and expediting the processing of grant applications to federal, state, and some commercial and private sponsors.  SRA oversees the process of pre-award administration.  Pre-award administration encompasses the oversight of a research proposal from submission through notification of award to the university.

POST-AWARD: SRA ensures that funds provided from external sources to support research and other projects are administered in accordance with University policies as well as those of the sponsor.  External sources include both governmental and private organizations.   Guidance and assistance is also provided for the management of the project in meeting deliverables and other requirements.

CLOSE-OUT:  Ensuring that all requirements have been met and final reports/deliverables have been submitted to the sponsor and coordination with Grants and Contracts Services to ensure final invoices are submitted for payment by the sponsor.

New Policies in Response to Direction in OMB Memorandum-13-05

NASA Travel Policy

American Recovery and Reinvestment Act (ARRA)

On September 15, 2011, the Office of Management and Budget (OMB) issued Memorandum M-11-34 , "Accelerating Spending of Remaining Funds from the American Recovery and Reinvestment Act for Discretionary Grant Programs".  This memo specifically directs federal agencies to take steps to ensure that grantees complete ARRA projects by September 30, 2013.  NSF will not have the authority to approve the extension of any ARRA award beyond this date without a waiver from OMB.


On December 13, 2011, NSF issued a notice  regarding the Foundation's implementation of this OMB directive, stipulating that, regardless of an award's current expiration date, grantees are strongly encouraged to responsibly accelerate expenditures for all active ARRA grants.  In accordance with the terms and conditions of the award, all expenditures must be allowable pursuant to the applicable cost principles and that requested payments must be necessary to meet current needs.


As you may know, the National Science Foundation (NSF) is transitioning annual, final, and interim project reporting from FastLane to Research.gov.  NSF is committed to continuing to work with the research community and NSF awardees on achieving a smooth transition.

What do I Need to Know Now?

Principal Investigators (PIs) and co-PIs must stop submitting new project reports in FastLane starting on February 1, 2013. On March 18, 2013, NSF will transfer its current project reporting service from FastLane to Research.gov.  You should pay particular attention to your reports that are currently in progress and reports previously submitted and returned by your NSF Program Officer.

Project reports that are in progress as well as those reports that are returned by NSF Program Officers should be revised and resubmitted prior to February 1. To assist the research community with this transition, the overdue dates have been extended for all project reports originally scheduled to become overdue between January 31 and April 30, 2013. Starting March 18, 2013, you can use Research.gov to submit project reports.

NOTE: If you are in the Project Report Pilot, this message does not apply to you.

Where Can I Find Out More?

For more information about the transition of annual, final, and interim project reporting to Research.gov, please visit the Project Report Informational Page. http://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_node_display&_nodePath=/researchGov/Service/Desktop/PublicOutcomesReport.html Information available on the site includes such documents as the NSF Project Report Template, which allows PIs and Co-PIs to plan for their final, annual, and interim project reporting requirements offline.  For additional information on how to prepare and submit a project report in Research.gov, please also see Research.gov Online Help.  http://www.research.gov/common/robohelp/public/WebHelp/Research.htm#Welcome_to_the_Research_gov_Help_System.htm

Research.gov Events

Learn more about Research.gov by attending an event.  Events are listed on the Research.gov Events page: https://www.research.gov/research-portal/appmanager/base/desktop;jsessionid=gRGwRCXF2vCyCRzC5VPVMv8ydpNH63LdcV0JDpQRT18TJlXz2L5P!-1293218200!-688668045?_nfpb=true&_windowLabel=eventSummary_1_1&_urlType=action&eventSummary_1_1_action=viewAllEvents

For technical assistance, contact the Research.gov Help Desk, 7 AM - 9 PM Eastern Time, Monday through Friday (except for federal holidays):

• Email the Help Desk at: rgov@nsf.gov

• Call the Help Desk at 1-800-381-1532

Thank you,

The Research.gov Team at the National Science Foundation

NSF Proposal and Award Policies and Procedures Guide, January 2010

NSF announced a new Proposal and Award Policies and Procedures Guide (NSF 10-1) that is effective for all proposals submitted after January 4, 2010.

Summary of Significant Changes

Overall Document – In response to OMB guidance issued March 9, 2009 and the Foundation’s May 21st announcement that proposers must prepare and submit proposals using the NSF FastLane system, all references to Grants.gov Apply have been removed from the document. NSF will continue to post information about available funding opportunities to Grants.gov FIND.

The National Science Board issued a report in August, 2009 entitled “Investing in the Future NSF Cost Sharing Policies for a Robust Federal Research Enterprise”, which outlined a set of recommendations regarding NSF’s cost sharing policy. The Foundation is in the process of considering how best to implement those recommendations, however, no changes have been made yet and therefore, NSF’s current cost sharing policy remains in effect.

Chapter I.D.3, Full Proposal, has been supplemented with a reference to an Organisation for Economic Cooperation and Development (OECD) report on research integrity that may be helpful to proposers.

Chapter I.F.3, When to Submit Proposals, has been clarified to state that if a deadline date falls on a Federal holiday, the deadline is extended to the following business day. Previously, the section did not specify the category of holiday that was applicable.

Chapter II.C.1.e, Proposal Certifications, has an entirely new proposal certification added regarding responsible conduct of research. When submitting a proposal to NSF, the Authorized Organizational Representative is required to complete a certification that the institution has a plan to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF to conduct research. While training plans are not required to be included in proposals submitted to NSF, institutions are advised that they are subject to review upon request.

Chapter II.D.7, Proposals Involving Human Subjects, has been updated to reflect that if a certification of exemption is provided after submission of the proposal and before the award is issued, the exemption number corresponding to one or more of the exemption categories must be included in the documentation provided to NSF.

Exhibit II-1, Proposal Preparation Checklist, has been updated with a reminder that all proposals that include support for a postdoctoral researcher must include a mentoring plan in the Supplementary Documentation section of the proposal. Failure to do so will result in the return of the proposal without review. Additional guidance regarding the mentoring requirement and collaborative proposals also is included.