Academic Training

What is academic training?

Academic training is a type of off campus employment authorization for J-1 students. It is used for training related to the student’s field of study.  Academic training can be authorized for one or more employers, and can be paid or unpaid. Students must receive separate academic training authorization for every paid or unpaid employment opportunity.

Authorization is granted by NJIT. If your DS-2019 was issued by a third party (not NJIT) you will need to consult your program sponsor.

Academic training is only available for students taking classes at NJIT. Prescribed students are not eligible.

Eligibility:

  1. Your primary purpose in the U.S. must be to study.
  2. You must be in good academic standing
  3. The proposed employment must be directly related to your major field of study.
  4. Employment must be authorized in advance.
  5. You must maintain health insurance coverage for yourself and any dependents. Your coverage must meet the minimum requirements set by Department of State.

Length:

Cannot exceed the period of full course of study or 18 months, whichever is shorter. PhD students may be granted a total of 36 months of academic training in periods of 18 months or less.

The total time of academic training authorized cannot exceed the total duration of your program of study. Earning more than one degree does not increase the amount of time allotted for academic training.

Academic training prior to program completion:

  • Academic training authorized during the course of your studies can be paid or unpaid.
  • You will still need to maintain full time enrollment during the spring and fall semesters.
  • Any period of academic training used during the course of your program will be deducted from the overall allotment.
  • Part time academic training is counted as full time.

Academic training after program completion:

  • Employment after your program completion must be for wages or other type of remuneration. If the proposed employment is unpaid, you must show that you are supported by other sources, like your home government.
  • Employment must start within 30 days of your program completion date.

Part time vs. Full time:

You can apply for part time academic training (maximum of 20 hours per week) or full time academic training (more than 20 hours per week).  

How to apply:

  1. Submit a letter from your academic adviser recommending academic training. This letter must:
    1. Confirm that you are in good academic standing and explain how the training is directly related to your field of study.
    2. Describe the goals and objectives of the specific academic training program.
    3. Include a description of the academic training program, including its location, the name and address of the training supervisor, number of hours per week, and dates of the training.
  2. Submit a copy of your offer letter.

If approved, OGI will issue a new DS-2019 with the academic training authorization and details. Processing time is 7 business days.