Frequently Asked Questions

Graduation – The NJIT Office of the Registrar is responsible for the graduation process which pertains to the steps needed to obtain your degree. Please see the Graduation section for FAQs related to the Graduation process.

Commencement – The NJIT Office of Special Events is responsible for the Commencement Ceremony which is our celebration for graduation. Please see the Commencement section for some FAQs related to participation in the Commencement Ceremony. For all Commencement Ceremony questions, please visit our Commencement website. the website will be available by mid-February.

Graduation

Q: Do I have to apply for graduation?

A: Undergraduates: Undergraduates do not need to apply for graduation. However, you will need to complete the online Graduation Verification form on Highlander Pipeline to verify your graduation information and indicate your intention to participate in the Commencement Ceremony. The Graduation Verification form will be available on October 23, 2017 for December 2017 candidates and must be completed no later than November 3, 2017. All students must complete a new Graduation Verification Form for December 2017, even if you completed one in a previous semester.

**The Graudation Verification Form has been extended to November 30th**

May 2018 candidates will receive email communication early spring when the online Graduation Verification Form becomes availabe for May 2018 candidates.

Graduates: All graduate and PhD students need to apply for graduation using the form here. If you previously completed an application and were not awarded a degree, you must complete a new application for the semester you expect to graduate in.

            The deadline for May Graduate applications - March 1

            The deadline for August Graduate applications - June 1

            The deadline for December Graduate applications - October 15

 

Q: How do I access the Graduation Verification form?

A: Log in to Highlander Pipeline --> Student Services --> Banner Self Service --> Student --> Graduation --> Graduation Verification Form 

Please review the timeline for your graduating class to determine the dates this form will be available.

 

Q: What is the fee for graduation?

A: Depending on the semester you started at NJIT, you may have been charged a matriculation fee or a graduation fee of $120 that covers all costs associated with graduation, including conferring your degree. You must pay the $120 fee whether you plan to participate in the ceremony or not.

 

Q: What do I do if I was charged $120 Matriculation Fee and $120 Graduation Fee?

A: Please contact the Office of the Registrar if you were charged both the $120 Matriculation Fee and the $120 Graduation Fee so your account can be credited.

 

Q: Do I have to pay the Matriculation or Graduation Fee if I do not attend the Commencement Ceremony?

A: Yes, you are responsible for the $120 fee regardless if you attend the Commencement Ceremony or not, as this fee covers the cost associated with conferring your degree.

 

Q: What do I do if I have a hold?

A: Please review Highlander Pipeline to view holds that are on your account and review the link to determine which department placed the hold on your account. Contact that department to resolve any outstanding issues. Please review financial holds for more information.

 

Q: How do I know what kind of hold is on my account?

A: To review your holds, log in to Highlander Pipeline --> Student Services --> Banner Self Service --> Student --> Student Records --> View Holds. Please contact the department responsible for the hold. Please be sure to satisfy library fines as well.

 

Q: What if I have transfer credits from another institution that were not applied to my transcript?

A: The Registrar’s Office requires an official transcript to post transfer credit to your academic record. If you already provided an official transcript to NJIT, please email registrar@njit.edu or stop by the Registrar’s Office in the Student Mall to verify we received your transcript. If you did not provide an official transcript, please send an official transcript immediately. Please allow up to 2 weeks for the credits to post to your account. If you do not see the transfer credits 2 weeks after we received the transcript, please email registrar@njit.edu or stop by the Registrar’s Office in the Student Mall to request a status update.

 

Q: How do I know which name will appear on my diploma?

A: The name on your diploma will match the name in our system.

Undergraduates may verify the name in our system when you complete the online Graduation Verification form in Highlander Pipeline.  

Graduates may verify the name on the Graduation application

If your name is inaccurate and/or you need to make a change to your name, complete the Request to Change Student Name and submit required legal documentation to the Office of the Registrar.

 

Q:  What if the name I want on my diploma is different than the name in the Highlander Pipeline?

A:  Complete the Request to Change Student Name and submit required documentation to the Office of the Registrar.

 

Q: How do I get my diploma?

A:  May 2017 Diplomas will be available for pick up at Diploma Day on Wednesday, June 21st from 10am to 2pm in the Campus Center Ballroom. If you did not attend Diploma Day, your diploma has been mailed to the address on Highlander Pipeline.

August 2017 Diplomas will be available for pick up on September 22, 2017 10-12, 2-5:30 and September 29, 2017 10-12, 2-4 in the Office of the Registrar. You will receive an email once your diploma is ready. Diplomas remaining on October 2, 2017 were sent United States Postal Service, certified mail.

December 2017 Diplomas will be available for pick up on February 14, 2018 in the Office of the Registrar. You will receive an email once your diploma is ready.

If you are unable to pick up your diploma, you may send a representative with a signed letter authorizing them to pick up your diploma for you. Please send your ID card (or a photocopy of your ID card) and have your representative bring their ID as well in order for us to release your diploma to them.

 

Q: How do I request a transcript with my graduation date?

A: You may request a copy of your transcript here. The graduation date will appear after your department has certified your academic requirements are complete.

 

Q: What is the official graduation date?

A: The graduation date for each official graduation period is:

                Fall Semester Completion – December 31

                Spring Semester Completion – May Commencement Date (variable)

                Summer Completion – August 31

Final Graduation Certification is the responsibility of each Academic Department and takes place within 2-4 weeks after the official graduation periods. Graduates will be notified when diplomas are available for pick up via their official NJIT email address; diplomas can be mailed upon request.

 

Q: What do I do if I have a 4.0?

A: Students with a 4.0 will be verified after final grades are posted in May. You will receive email communication via your NJIT account regarding further instructions if you are participating in the Commencement Ceremony.

 

Q: When will I know if I am graduating with academic honors during the Commencement Ceremony?

A: Academic honors will be calculated after fall grades are posted according to the qualifications in the Catalog. You can obtain your honors medals at the Grad Fair. After May grades are posted, your academic transcript will reflect your final honors designation.

            Cum Laude:                  GPA of 3.400 – 3.649

            Magna Cum Laude:       GPA of 3.650 – 3.849

            Summa Cum Laude:      GPA of 3.850 – 4.00

 

Commencement

Q: Do I need tickets/invitations for the Commencement ceremony?

A: You do not need tickets for the May 2017 Commencement ceremony. Please visit the Commencement website for more information.

 

Q: When is the Commencement Ceremony?

A: Commencement ceremony is held each May only. We do not have commencement ceremonies in August or December. Those graduating in August or December are invited to participate in May.

We are in the process of updating this website and selecting a date for Commencement 2018. Please visit us again as additional information will be available in early February 2018.

 

Q: What is the Grad Fair?

A: The Grad Fair is for all Commencement Ceremony participants (undergraduates, graduates and PhD students). At the Graduation Fair, you will receive your cap, gown, and reader card. It is important to attend this event so you will know what to do for the Commencement ceremony and have all of the items needed. 

 

Q: How do I know if my family member/friend is graduating?

A: The list of May 2017 Graduates will be updated on June 14, 2017.

The list of August 2017 Graduates will be updated by September 29, 2017.

The list of December 2017 Graduates will be updated by February 1, 2018.

 

Q: What does it mean to be pre-certified?

A: Your academic department will determine if you are pre-certified for graduation if you are an undergraduate. Pre-certified students are expected to complete all academic requirements for graduation by the end of the Summer term.

 

Q: What do I do if my department says I am not eligible to graduate?

A: Undergraduates: If you feel you will complete all of your academic requirements by the end of August, please reach out to your academic department.

Graduates: Please contact the Graduate Studies Office at gso@njit.edu if you have questions regarding your academic department’s eligibility determination.

 

Q: What if I was pre-certified to graduate in August but I dropped a course or my course was cancelled?

A: If you dropped a course and register to take that course during the Fall 2017 term, you may qualify for December 2017 graduation.

 

Q: If I anticipate graduating in August 2017 or December 2017, can I participate in the May 2018 Commencement Ceremony?

A: Yes, if you complete your degree in August 2017 or December 2017, you may participate in May 2018 Commencement Ceremony.

You may not participate in more than one ceremony for the same degree.

 

Q: May I delay my participation and walk in the May 2019 Commencement Ceremony?

A: If you are eligible to participate in the current Commencement Ceremony but would like to delay participation, you may do so for 1 year. Please email Commencement@njit.edu requesting permission to participate the following May. In your email please indicate:

1. Your name

2. Student ID

3. The term you will be completing your degree

4. Request permission to delay your participation so you can join us for the next May 2019 Commencement Ceremony

You will then receive an email confirmation granting you permission with instructions for next year.

 

Q: Can I order rings and/or a diploma frame?

A: You may order rings and/or diploma frames at the NJIT bookstore.

 

Q: How do my family members obtain a visa?

A: There is a sample Invitation Letter if you need to provide one for your family members to obtain a visa. NJIT does not issue invitation letters.