If you fail to enroll or to begin attendance for the award period indicated on your financial aid notification letter, Student Financial Aid Services must cancel all financial aid that was offered to you. Upon your re-enrollment, you can request financial assistance again, but any assistance you receive will be based on the availability of funds at the time.

If you plan to withdraw from any of your courses during an academic term, it is important that you contact SFAS for advice regarding your financial aid. If you are not properly enrolled at the time the funds disburse, you could jeopardize receipt of particular types of aid. Withdrawing from courses may also prevent you from making satisfactory academic progress, which will affect your eligibility for future assistance. If you want to withdraw from all your courses, it is imperative that you follow the withdrawal procedure with the registrar to obtain an official withdrawal date.

Treatment of NJIT Financial Aid for Total Withdrawal
Adjustments to institutional financial aid follow the university's policy on refunds for tuition due to withdrawal.

If you withdraw from all courses on or before completing 60 percent of an academic term, SFAS will review your financial aid to determine whether funds must be adjusted in accordance with university, state, and federal policies governing total withdrawals. The bursar's office calculates your refund of tuition for total withdrawals according to the university's policy.

The policies on treatment of financial aid for total withdrawals, however, are specific to each designated fund program and are applicable only if you were awarded that particular type of fund. If you were awarded various types of financial aid, more than one policy may apply in determining your revised aid eligibility.

The following sections describe the treatment of institutional, state, and federal financial aid when you withdraw entirely from the university.
 

Period of Withdrawal During a Semester	Percentage of NJIT Aid Refunded to the Program
Week 1	100%
Week 2	90%
Weeks 3 and 4	50%
Weeks 5, 6, and 7	25%

Treatment of New Jersey State Financial Aid for Total Withdrawal
Adjustments to New Jersey state aid follow the state refund policy for withdrawals. The following chart determines the amount of state aid that must be returned to the state program when a recipient withdraws.

Period of Withdrawal During a Semester	%Refunded to Student	Amount of Aid Returned to State	Amount of State Aid Retained by Student
Week 1	100%	see example below	see example below
Week 2	90%	see example below	see example below
Weeks 3 and 4	50%	see example below	see example below
Weeks 5, 6, and 7	25%	see example below	see example below

The amount of your tuition x % refund x New Jersey State Financial Aid Total Financial Aid, excluding FWS.

Example: Withdrawal in the second week of the semester with $3,959 tuition charges, a $2,350 TAG award, and $5,200 in aid (excluding FWS) would be: $3,959 x 90% = $3,563 x $2,350/$5,200 = $1,610 TAG returned to the state.

Treatment of Federal Financial Aid (Title IV) Programs as a Result of Total Withdrawal
The federal policy for return of Title IV funds maintains that you can retain only that portion of federal aid that you have earned based on your time in attendance before you withdrew from the university. The percentage of time you have attended an academic term determines the amount of federal aid that must be returned to the federal government. This federally mandated policy is independent of NJIT's institutional refund policy for tuition.

The policy determines, on a pro-rata basis, the amount of federal assistance that you have earned up to the point of total withdrawal. For example, if you complete 30 percent of an academic term, you earn 30 percent of the federal student aid that you were originally entitled to receive. Once you have completed more than 60 percent of the payment period or academic term, you will have earned all of your federal financial assistance, and no federal aid would need to be returned.

The following charts illustrate how unearned federal financial aid is calculated if you withdraw from the university. Copies of charts for summer terms and examples of common refund situations are available from Student Financial Aid Services.

• Spring 2006 Return of Title IV Funds—Refund Schedule (pdf)
• Fall 2005 Return of Title IV Funds—Refund Schedule (pdf)
• Spring 2005 Return of Title IV Funds—Refund Schedule (pdf)
• 2004 (pdf)

Unofficial Withdrawals
New Jersey Institute of Technology must establish whether federal financial aid recipients whose term records show zero (0) earned credits due to an F or W grade have unofficially withdrawn from the university.

If you have unofficially withdrawn, 50 percent of your federal student aid will be considered unearned and may result in a reduction of federal aid for the award period. Should it become necessary for you to cease attendance in all courses, it is in your best interest to follow the official withdrawal procedure through the registrar.