MEMORANDUM

To: NJIT Faculty and Staff

From: Robert A. Altenkirch

Date: Tuesday, January 22, 2008

Subject: Replacement of Administrative Information Systems


We have begun a process to replace our current administrative information systems with the latest version of SunGard Higher Education’s student information (SIS), financial records, (FRS) and human resource (HRS) systems. The new systems, which are an upgrade to our existing systems, which will no longer be supported by SunGard, will provide the university with what is more currently and appropriately named an Enterprise Resource Planning (ERP) system. When completed, we will have a “State of the Art” system with the features that will greatly facilitate the access to and use of management information. A very significant undertaking, the implementation project for the new systems is expected to take several years.

To help us prepare for this major undertaking, we have asked Collegiate Project Services to help us in building an ERP Implementation Plan. Collegiate Project Services is an experienced project management firm that specializes in assisting higher education institutions prepare for and implement modern ERP systems. To guide their efforts and coordinate input of the university community, Joe Thompson and David Ullman are co-chairing an ERP Steering Committee. Representatives from a broad range of academic and administrative departments will be involved as the process proceeds.

To begin, two presentations to update the Campus Community and solicit input with respect to the planning process have been scheduled. Representatives from Collegiate Project Services will lead two sessions for this purpose: 

Wednesday, January 30 10:30 am – 11:30 am                GITC 3730
Wednesday, January 30 1:00 pm – 2:00 pm                    GITC 3730   

In addition, faculty and staff are invited to participate in an online survey that will gather data to be used in the planning process. The survey is available at http://ist.njit.edu/erpsurvey/  through February 8, 2008.

There will be additional opportunities to participate in the implementation process, particularly as the individual systems are developed. Please feel free to contact Joe Thompson or David Ullman with any questions.

Thanks,

Bob