Housing Terms and Conditions

TERMS AND CONDITIONS OF CONTRACT 2026-2027 
NJIT RESIDENCE CONTRACT

This Residence Contract (“Contract”) constitutes a legally binding agreement between the undersigned student-resident (hereinafter called “Resident”) and the New Jersey Institute of Technology (hereinafter called “University”). It sets forth the terms and conditions under which the Resident will occupy the premises in University residence facilities. THIS CONTRACT IS SUBJECT TO THE AVAILABILITY OF SPACE AT THE TIME THIS CONTRACT IS RECEIVED BY THE RESIDENCE LIFE OFFICE. THE UNIVERSITY PREFERENCE IS TO PROVIDE ACCOMMODATIONS TO FULL-TIME MATRICULATED STUDENTS FIRST.

Housing Information:

1. Residents are assigned roommates without regard to race, color, national or ethnic origin, religion, physical disability, gender identity or expression, or affectional or sexual orientation.
2. University housing contracts for new students (i.e. non-continuing students) who have submitted an online contract are assigned according to the application date, distance to the University and student need.
3. Residency in University housing is preferred for full-time graduate or undergraduate students who are enrolled in a degree program and registered as a student for the semester(s) of residency. Part-time undergraduate students who are enrolled with fewer than twelve (12) credit hours and part-time graduate students enrolled with fewer than nine (9) credit hours may reside on campus with the expressed permission from Residence Life. Permission will be given for one full academic year.

TERMS OF CONTRACT

9-Month Academic-Year Contract (Fall, Winter & Spring):

The University shall provide the Resident with the use of a residence hall space for one academic-year or balance remaining at the time of assignment. This period does NOT include summer break. The contract period commences on the day before the start of fall classes and ends on the last day of exams at the end of the semester or 24 hours after a Resident’s last exam, whichever is earlier.

Twelve-Month Contract (Fall, Winter, Spring & Summer):

The University shall provide the Resident with the use of a residence hall space 24 hours before classes for the student’s specific school or program year begins and ends on July 31, 2027, for students not returning to housing for the upcoming academic year. Students returning to housing for the 2027 - 2028 academic-year may remain in housing through the beginning of the new contract period. Changes to the chosen occupancy period may not be made after December 31, 2026. Residents may be required to move to another location during the summer break.

Changes in Occupancy due to health and safety concerns:

The University reserves the right to relocate a resident during the term of the Contract for public health or safety reasons including but not limited to quarantine or isolation procedures (as experienced with COVID-19). The Resident agrees: (1) to comply and cooperate with relocation plans and procedures, and (2) that any such relocation will not result in a full or partial refund of housing costs.

Summer Contract:

The University shall provide the Resident with the use of a residence hall space during the summer session. The contract period commences and ends on dates agreed upon.

• Summer housing assignments are planned for the Maple Hall however, this is subject to change.
• Residence Life must receive a copy of your summer course registration for courses taken outside of NJIT.
• Students or visitors requesting housing without taking classes must provide a written letter from their employer.
• Full payment or arrangements must be made prior to check-in. If not, your housing may be canceled.
• Rooms will be assigned on a first-come, first-serve basis until all allocated rooms have been filled. You may request another summer housing resident as a roommate. However, it is not guaranteed. If you are on a twelve-month contract, you are automatically signed-up for a summer assignment. A 12-month contract allots you a shared room with a roommate. You may request and be allotted a private room at an additional cost. If you are not returning for the fall semester your contract ends on July 31, 2027. You are expected to check out on or prior to that date unless arrangements have been made.
• Single rooms may be assigned by one of the following criteria:
  • a current Resident is staying through closing and for at least summer session one or
  • it is a summer Resident’s fall assignment, and they are staying for the entire summer period or
  • the individual is part of a conference group or visiting intern.
• Applications will be accepted throughout the summer pending availability.

All Contracts (excluding Summer):

Written notification from the University to a Resident of their removal and prohibition from University housing may also terminate the contract.

In consideration of either the academic-year or twelve-month housing assignment, the Resident agrees to:

1. Pay the residence hall room charge for an entire contract.
    

2. Purchase an A-E Continuous Dining Plan (required for residents with 57 or less completed credit hours).

Residents are billed these charges per semester by the Bursar’s Office.

Housing Agreement Cancellation Fees Policy 2026-2027 Academic Year:

Cancellations will not be permitted in the event that a Resident’s  mode  of  instructional  delivery  is changed  by  the  University (or the Resident) from face-to-face  to  entirely/fully  online  (including  converged l earning  and  synchronous  online). The Housing Cancellations Appeals Committee will not consider  any  cancellations  based  on  a  change  in  the  Resident’s  mode of instructional delivery and no refunds and/or credits will be granted for the same and full payment and/or the cancellation fees stated below apply.

Cancellation before Contract period and/or occupancy begins:

*Subject to the terms of this Contract, submission of a housing application serves as a legally binding agreement.

*Occupancy is defined as acceptance of access to the residence hall room.

A. Fall Semester

New and Continuing Students:

Cancellation requests are permitted between the dates indicated below and will result in a cancellation fee added to the student’s university bill.

The Contract period begins on the published move-in  day  or  actual  occupancy,  whichever  is  earlier;  after  this  date,  cancellations are not permitted. for any NJIT enrolled student without approval of the Housing Cancellations Appeals Committee. Cancellations and appeals must be in writing to reslife@njit.edu.

B. Spring Semester New Residents:

Continuing Residents may not cancel housing without approval of the Housing Cancellations Appeals Committee. Cancellations and appeals may be requested via the Residence Life Contract Cancellation Appeal Form available online at https://www.njit.edu/reslife/contract- cancellation-appeals.

II. No-Shows:

Fall and Spring Semesters

Rooms not officially accepted by the end of the first day of classes will be cancelled and maximum cancellation fees will apply.

Students who request housing after the Contract period has begun, and do not accept the room, are considered no-shows and will be charged the same fees.

Fall: $1,150.00

Spring: $1,150.00

III.Cancellations During Fall Semester/Prior to Start of Spring Semester:

A. Voluntary Separation from the University:

No refunds/credit will be granted for the Fall semester except as approved by the Housing Cancellations Appeals 
Committee. The student will not be  charged  for  Spring  Housing  nor  Dining  Charges  but  will  be  charged  a  cancellation fee. The student must adhere to the following requirements:

• Complete a formal University withdrawal or transfer.
• Submit written notification of intent to vacate to Residence Life at reslife@njit.edu.
• Complete formal check-out (including room inspection/waiver and return of all residence hall keys and NJIT ID) no later than 24 hours after the last final exam of the fall semester.

Respective to the date the student completes these requirements they will be charged a cancellation fee as follows:

*Other charges such as cost of lock changes may apply. A hold will be placed on University Records and Registration until payment is received.

B. Involuntary Separation from the University:

No refunds/credit will be granted for the Fall semester except as approved by the Housing Cancellations Appeals Committee or the Office of the Dean of Students. Student will not be charged for Spring Housing and Dining Charges, but the maximum cancellation fee may apply.

Academic Dismissal
No cancellation fee will be assessed if a student completes formal check-out by published Spring check-in day or within 72 hours of dismissal/suspension notice, whichever is later. Failure to complete a formal check-out by these deadlines will result in $100 per day charge until such formal check-out is completed.

Judicial Dismissal:
Cancellation fee for the Spring semester is $1,150. Failure to submit key(s) and ID results in further disciplinary action.

Unusual Circumstance/Medical Withdrawal
Housing cancellations due to unusual circumstances such as a medical withdrawal will be reviewed by the Housing Appeals Committee at the student’s request. Medical withdrawals approved/processed by Office of the Dean of Students will automatically include waiver of any applicable housing cancellation fee, providing the student follows expected check-out procedures.

C. For Students remaining enrolled at the University:

Housing agreements are for the full academic year, including part-time students granted permission from Residence Life, and will be enforced as such. 

 All residential students still enrolled at the University for the Spring Semester will be charged housing and applicable dining plan fees through the end of final exams in May. Cancellations prior to the end of the academic year will not be permitted, except in cases of extenuating circumstances, as determined by the Housing Cancellations Appeals Committee.

IV. Cancellations During the Spring Semester:

A. Continuing Students:

Voluntary Cancellation:
No refunds/credits given except as approved by the Housing Cancellations Appeals Committee.

Involuntary Cancellation:
No refunds/credits given except as approved by Housing Cancellations Appeals Committee, The Office of the Dean of Students or designee. Cancellations and appeals may be requested via the Residence Life Contract Cancellation Appeal Form.

V. Summer Housing Contract:

A. There is a $150 cancellation charge for all students canceling their summer contracts prior to check-in. Residents who have not taken possession of their room within 48 hours of the check-in date will forfeit their room assignment and will be charged the $150 cancellation fee in addition  to  losing  their deposit,  if any.  

Written notification from the University to a Resident of their removal and prohibition from University Housing may also terminate the contract.

The Resident Agrees:

1. To be accountable for their behavior and the behavior of all guests.
2. To abide by the policies and procedures contained in the contract, “Residence Life – Your Guide to Living on Campus” and “Student Handbook”, including all amendments and modifications that may be made during the year.
3. To abide by all Federal, State and Local laws.
4. To reside in the assigned room with the assigned roommate and to vacate and remove all personal property upon termination of this contract.
5. To abide by all policies regarding changing room assignments. Approved room changes occur during a specific time period each semester. The associate director must approve room changes.
6. To not allow anyone other than the assigned roommate to live in the room.
7. To assume all responsibility for personal belongings. The University is not responsible for damage or loss to Resident’s personal property regardless of cause. Residents are strongly encouraged to purchase renters insurance to cover their personal property while living at NJIT.
8. To keep the room or suite clean and fit for habitation. The Resident will be responsible for all damages to University property or premises as a result of the Resident’s neglect or willful behavior.
9. To report damages to their hall office within 48 hours of occupying a space.
10. To be held responsible for damages to room/common areas when individual responsibility is not implicated.
11. To not loan out, duplicate or share keys or room combinations and to report lost or stolen keys or combinations immediately.
12. To not smoke inside any residence hall.
13. To abide by quiet hours and community standards for your floor.
14. To abide by the Guest and Visitation Policy.
15. To not have pets, other than fish in a 10-gallon or less tank, unless approved by the Office of Accessibility Resources and Services (OARS) and Residence Life in regards to an approved Emotional Support Animal (ESA).
16. To not have, use or possess firearms, ammunition, other weapons, nor flammable materials or substances (i.e. live Christmas trees, gasoline, fireworks, candles, oil paint thinner, etc.).
17. To not use halogen lamps.
18. To not use microwave ovens over 1000 watts or 9.5 amps in student rooms.
19. To not use high wattage electrical appliances (i.e. hot plates, toaster ovens, air conditioners, more than two refrigerators exceeding1.7 cubic feet each or one exceeding 4.5 cubic feet per room). Oak and Maple Hall have some exceptions that are outlined in “Residence Life – Your Guide to Living on Campus.”
20. To not use external antennas.
21. To not have liquid-filled beds or lofts.
22. To not paint on any surfaces and/or fixtures.
23. To not remove or open window screens or to pass or throw anything through windows.

The University:

1. The University recognizes Resident’s rights to privacy but maintains the right for its authorized personnel to enter Resident’s premises for the following reasons: (1) without notice in an emergency involving danger to life or property; (2) upon notice for the purpose of health and safety inspections; (3) for routine and immediate maintenance; (4) without notice when a condition is observed that is prohibited by this contract, University or Residence Life regulations; and (5) when it is reasonably believed that a Resident is using the assigned space in a manner contrary to the provisions of this contract, University or Residence Life policies.
2. Reserves the right, in the interest of safety, to remove prohibited items without advance notice. Items will be stored, until they can be retrieved and removed from the residence halls. Items not picked up by Martin Luther King Jr. Day for fall semester and Memorial Day for spring semester will be discarded.
3. Shall not be responsible for damages caused by: failure of water supply, electrical current or heating/cooling system; presence of bugs or vermin; nor injury to a Resident or their guest; nor damage or theft of the property of the Resident or their guest. Residents are strongly encouraged to purchase renters’ insurance which may provide coverage for such injuries, theft, or damage.
4. Agrees to exercise every reasonable caution to safeguard the health safety and property of each Resident and will make a good faith effort to repair properly reported defects or deficiencies in the residence halls.
5. Agrees to offer a dining plan which Resident may participate in at the Resident’s sole expense during the fall and spring terms when classes are in session. Dining plan meals are provided at specified locations in accordance with the University academic calendar and are subject to change if the academic calendar should be revised. The University requires all residents with 57 or less completed credits to purchase an A-E Continuous Dining Plan.