Satisfactory Academic Progress

Satisfactory Academic Policy (SAP) is the term used to define successful completion of coursework to remain eligible for federal, state and institutional financial aid. NJIT is required by federal and state regulations and institutional policy to determine whether a student is meeting SAP requirements. SAP evaluation occurs once a year at the end of the spring semester. To view NJIT's SAP policy click here .

A student who meets the following standards is in good standing with SAP and is eligible to receive financial aid. 

Undergraduate students criteria:

  • Minimum 2.0 cumulative GPA
  • Pass 67% of attempted credits (transfer credits included)
  • Maximum timeframe cannot exceed 150% of the published length of the program

Graduate students criteria:

  • Minimum 3.0 cumulative GPA
  • Pass 67% of attempted credits (transfer credits included)
  • Maximum timeframe cannot exceed 150% of the published length of the program

 

Students Who Will Reach or Exceed Timeframe by The Next Payment Period

Students who are close to reaching or exceeding the maximum program timeframe (150% of their program published length) by the next payment period cannot receive aid. The below threshold is used to determine if the student will reach or exceed their maximum timeframe by the next payment period and if the student does not pass this measurement they will be required to appeal:

Undergraduate students timeframe threshold – 24 credits within the maximum program timeframe (150% of their program length).

For example:

Program credits required: 120

150% Maximum Credits Allowed: 120 x 1.5 = 180 credits

Student’s cumulative attempted credits (included transfer credits) = 156

Passing timeframe measurement? No, because the student is within 24 credits of their maximum timeframe (180 credits) and will reach or exceed  their timeframe by the next payment period

Graduate students timeframe threshold – 18 credits within the maximum program timeframe (150% of their program length).

For example:

Program credits required: 30

150% Maximum Credits Allowed: 30 x 1.5 = 45 credits

Student’s cumulative attempted credits (included transfer credits) = 28

Passing timeframe measurement? No, because the student is within 18 credits of their maximum timeframe (45 credits) and will reach or exceed their timeframe by the next payment period

Financial Aid Probation:

Financial Aid Probation status is assigned to a student who fails to make SAP and has successfully appealed. A student who is placed on Financial Aid Probation may receive financial aid for one payment period during probation. During Financial Aid Probation, a student may be required to meet certain terms and conditions as designated in the Academic Plan.  An Academic Plan cannot exceed no more than two payment periods.  At the conclusion of the SAP Academic Probation payment period, the student must either meet the SAP standards or fulfill the requirements specified in the Financial Aid Academic Plan to continue to receive aid.

SAP Appeal Procedures:

If a student fails one or more of the three measures (qualitative, quantitative and maximum time frame), the student is not eligible for federal, state, or institutional financial aid, which includes grants, scholarships, Federal Work-Study and loans. However, students failing SAP standards who have had mitigating circumstances (such as death in the family, illness, or other extenuating circumstances) may request reinstatement of their financial aid eligibility by completing the SAP Appeal Form and submitting it to the Financial Aid SAP Appeals Committee, c/o Office of Student Financial Aid Services.

The Office of Student Financial Aid Services will send a notification to impacted students and the correspondence will include a link to the appeal form. The appeal, which must be typed, includes the following student requirements as well as signature from the student’s Academic Advisor:

  1. Detailed explanation for failure to meet SAP standards for each payment period the student failed to perform satisfactorily
  2. Documentation to support the reason for failure.
  3. Detailed explanation of what has changed that will now allow the student to make Satisfactory Academic Progress at the next evaluation.

Steps to Complete Financial Aid SAP Appeal:

Access and complete the SAP Appeals Form: http://www5.njit.edu/financialaid/forms/  

  • Once you have downloaded and completed the form in its entirety, scan it and upload to Mapping Xpress (our new upload service ) by following these steps:
  • Visit: https://mappingyourfuture.org/MappingXpress/NJITFA/
  • Enter NJIT’s passcode: NJIT2015 
  • Enter the confirmation code in the image on the screen and select “submit
  • Enter your information and select “submit
  • Select your SAP Appeal Form file after selecting the SAP document type
  • Select “submit

Note: you will receive an email receipt of your submission.

If the student’s appeal is approved, it will only be approved for one payment period and the student will be placed in a “probation” status during that time. At the conclusion of the probation status, the student’s record will be reviewed to determine if he or she has met the SAP standards or met the requirements of the Academic Plan.

 

SAP APPEAL DEADLINES:

Semester

Date

Summer  2017

July 14, 2017

Fall 2017

August 28, 2017

Spring 2018

January 9, 2018

 

SAP Appeals Committee and Decision:

The SAP Appeals Committee is comprised of representatives from the Office of Student Financial Aid Services, Dean of Students, and the Advising Success Center. Students will be notified of the committee’s decision via email at their NJIT Highlander Pipeline account. The decision of the SAP Appeals Committee is final. A decision on the appeal is rendered within 15 business days of the committee meeting. If the student is granted an appeal for a semester in which he or she does not enroll, the appeal will automatically be granted for the subsequent semester.

The SAP Academic Plan:

The Academic Plan is separate from an Academic Improvement Plan, which requires students who fail to maintain the required university academic standing. Students who successfully appeal and are approved for one payment period are considered to be on probation. To gain eligibility in the subsequent term, a student must meet the standards of SAP or meet the requirements of his or her academic plan.

Students are only allowed to be on an Academic Plan for no more than two semesters within the academic year. At the conclusion of the payment period of which the student was on an academic plan, the student must meet the SAP standards or the requirements of the Academic Plan. If the student does not meet the SAP standards or the Academic Plan, the student will be ineligible for financial aid, but can appeal once again according to the appeals deadline.

SAP Academic Denial After Probation:

If the student fails to meet SAP Financial Aid standards or the requirements set forth in the SAP Academic Plan, the student will be placed on SAP suspension. The student is ineligible for financial aid with this status. A student with SAP suspension status will remain ineligible for financial aid until the student meets the minimum SAP Policy requirements or submits a successful appeal by the deadline.

Denied Appeals:

Students with denied SAP appeals may stay enrolled in the semester but are ineligible to receive federal, state and/ or institutional aid. Other payments options include:

Out-of- pocket payments- Students may visit the Bursars office to discuss payments plans, methods and deadlines. 

Private loan-  Students may choose to apply for a private loan. At NJIT Elmselect.com contains a list of lenders for your convenience. Please note some educational loans require students to meet Satisfactory Academic Progress. To narrow your search click "Sort & Filter" on the left portion of the screen and under "Satisfactory Academic Progress" select "Not Required". We encourage all students to read carefully the terms and condition of each lender. 


RELATED FORMS 

Undergraduate Students - Satisfactory Academic Progress Policy

Graduate Students - Satisfactory Academic Progress Policy

SALT Courses Flyer

Satisfactory Academic Progress Appeal Form


STUDENT RESOURCES