Workday Security Roles

• Request new positions
• Request new headcount (request brand new position)
• Compensation requests (one time payments as recognition awards, course development and miscellaneous)
• Recruiting/ Hiring Manager
• Process request for comp change (Process request for additional compensation review)
• Process request for additional duties (Request for reclassification)
• Process request for an employee's voluntary separation (e.g. resignation, retirement)
• Process request for additional job (e.g. staff teaching as adjunct)
• Enter and Edit job requisitions for recruitments within their department(s)
• Request offer letters be sent (for Staff and Student recruitments)
• Schedule/coordinate interviews (for Staff and Student recruitments)
• View candidate applications (for Staff and Student recruitments)
• Share candidate applications with search committee (for Staff and Student recruitments)
• INITIATE payroll accounting adjustment (labor redistribution/recast)

Can approve compensation/staffing-related transactions on behalf of a Cost Center Division Lead (Dean/VP/SVP/Provost):

• APPROVE Job Requisition
• APPROVE Change Job Requisition
• APPROVE Offer
• APPROVE Create Position
• APPROVE Edit Position Restrictions
• APPROVE Change Job
• APPROVE Add Additional Job
• APPROVE Compensation Change
• APPROVE Period Activity Pay
• APPROVE One-Time Payment

For donor restricted or endowment restricted funds, can do the following:

• Approve spend authorizations (expense pre-approvals)
• Approve expense reports (e.g. Chrome River reimbursements)
• Approve requisitions (e.g. eMerchant requisitions)
• Approve supplier invoices (e.g. eMerchant invoice)
• Approve supplier invoice requests (e.g. eMerchant invoice)
• Approve recurring supplier invoices (e.g. eMerchant invoice)
• Approve payroll costing allocation (funding source)
• Approve payroll accounting adjustment (recast)
• Approve non-personnel accounting adjustments/reclasses (e.g. Journal entry/JV)
  *all of the above, up to $10k
• VIEW financial reports related to a particular program (e.g. Executive Budget Management, eReports, Finance portal reports)

As related to grants, can do the following:

• Approve spend authorizations (expense pre-approvals)
• Approve expense reports (e.g. Chrome River reimbursements)
• Approve requisitions (e.g. eMerchant POs)
• Approve supplier invoices (e.g. eMerchant invoice)
• Approve supplier invoice requests (e.g. eMerchant invoice)
• Approve recurring supplier invoices (e.g. eMerchant invoice)
• Approve or change T&E certifications
• Approve Supplier Contracts (Subrecipients)
• Approve payroll accounting adjustment (recast)
• Approve payroll costing allocation (labor distribution)
• VIEW financial reports related to a particular Grant (e.g. Budget vs Actuals, Personnel Aggregate Data, Personnel Details only based on allowed security)
• INITIATE accounting adjustments/reclasses (non-personnel cost transfers)
• INITIATE budget amendments (no approval authority)  

• Access and view relevant reports for budget reporting.
• INITIATE budget amendments. (No approval authority)

As it relates to an organization/department OR the collection of organizations/departments that roll up to your Division/VP area, can do the following:

• INITIATE and APPROVE budget amendments (up to $50k);

NOTE: if entered by Org. Budg Mgr, these will also 'self-approve' up to $50k

For an unrestricted departmental index, can do the following:

• Approve spend authorizations (expense pre-approvals)
• Approve expense reports (e.g. Chrome River reimbursements)
• Approve requisitions (e.g. eMerchant requisitions)
• Approve supplier invoices (e.g. eMerchant invoice)
• Approve supplier invoice requests (e.g. eMerchant invoice)
• Approve recurring supplier invoices (e.g. eMerchant invoice)
• Approve payroll costing allocation (funding source)
• Approve payroll accounting adjustment (recast)
• Approve non-personnel accounting adjustments/reclasses (e.g. Journal entry/JV)
  *all of the above, up to $10k
• VIEW financial reports related to a particular program (e.g. Executive Budget Management, eReports, Finance portal reports)

For Discretionary/ "17", Agency, or Plant funds, can do the following:

• Approve spend authorizations (expense pre-approvals)
• Approve expense reports (e.g. Chrome River reimbursements)
• Approve requisitions (e.g. eMerchant requisitions)
• Approve supplier invoices (e.g. eMerchant invoice)
• Approve supplier invoice requests (e.g. eMerchant invoice)
• Approve recurring supplier invoices (e.g. eMerchant invoice)
• Approve payroll costing allocation (funding source)
• Approve payroll accounting adjustment (recast)
• Approve non-personnel accounting adjustments/reclasses (e.g. Journal entry/JV)
  *all of the above, up to $10k
• VIEW financial reports related to a particular program (e.g. Executive Budget Management, eReports, Finance portal reports)

For FACULTY positions only:

• Enter and Edit job requisitions
• Request offer letters be sent
• Schedule/coordinate interviews
• View candidate applications
• Share candidate applications with search committee

On behalf of a manager can approve requests for time off and enter time for hourly submissions

• Enter/update time on behalf of a manager