Transition Activities & Cutover Dates
The following are key updates and deadlines to ensure a successful transition to Workday.
Finance
[The following information is from a memo dated March 25, 2026, distributed by the Finance Division. For the most updated information on Year-End closing deadlines, please refer to this page.]
As we approach the close of FY26, please review the key deadlines below. This will be the final year-end cycle in Banner, ahead of the Workday go-live in FY27.
To ensure a successful Workday cutover in June and meet our July 1st go-live date, we have established specific deadlines for this year's close out. While these dates in many cases represent our standard year-end closeout process, certain timelines have been accelerated to accommodate the final data migration. It is critical to plan your activities accordingly, as there will be no exceptions for missed deadlines; adhering to these timelines is essential to maintaining the integrity of our data as we transition to the new system.
Please note that the deadline for all dates listed in this bulletin is 4:00 pm EST.
Friday, May 1, 2026Last day to contact Procurement Services for Sourcing Events (RFPs, bids, etc.) |
Friday, May 22, 2026Final deadline for:
After this deadline:
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Tuesday, June 9, 2026All FY26 labor redistributions must be fully approved and pending in the Budget Office’s queue by close of business Tuesday, June 9th for all biweekly pays through Friday, June 5th. After this date labor redistributions can only be processed through a JV form. |
Tuesday, June 16, 2026All Blanket Purchase Orders will be liquidated (Capital project-related orders will migrate to Workday). |
Wednesday, June 17, 2026Last day to submit expense reimbursement reports in Chrome River.
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Thursday, June 18, 2026Final deadline to:
After this deadline:
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Monday, June 22, 2026Final deadline to:
Note: Receiving must only be completed after goods are received or services are provided |
Tuesday, June 23, 2026Final deadline for:
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Thursday, June 25, 20264:00 PM: Deadline to enter and approve Gourmet Dining orders (For urgent orders during the close period, contact: Thorin Aiello at taiello@gourmetdiningllc.com) |
Tuesday, June 30, 2026 (COB)Submit invoices over $2,500 for goods or services received between June 23 and June 30 that were not processed in eMerchant by June 22 to General Accounting (general_accounting@njit.edu) for accrual review.
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Tuesday, July 7, 2026Deadline to submit Accounts Receivable documentation to General Accounting (Departments are responsible for tracking all outstanding/unpaid invoices owed to the University as of Tuesday, June 30, 2026 and must e-mail a copy of the invoices to general_accounting@njit.edu. Grants and Contracts are excluded from this requirement). |
Thursday, July 9, 2026Deadline for all FY26 credit card reconciliation reports to be submitted and fully approved by departments in Chrome River. |
Friday, July 10, 2026Deadline for Accounts Payable review and approval of credit card reconciliation reports in Chrome River. Note: Credit card expenses not reconciled in Chrome River by July 10, 2026 will remain charged to the cardholder’s home index and will require manual reallocation to the appropriate funding source. |
Key Reminders
- Open Purchase Order balances will roll into and impact FY27 budgets
- Chrome River pre-approvals will not transfer to Workday
- Expense reports not fully approved must be resubmitted in Workday
Human Resources
[The following information is from a memo dated May 6, 2026, distributed by the Human Resources Division.]
Dear Colleagues,
As we approach the close of FY26 and the implementation of Workday, the following transactional deadlines will be in effect. A blackout period for all entries into our HR systems will take place from 6/22/26 through 7/10/26 to support system stabilization and ensure accurate payroll processing. Managers will have maintenance access to Workday effective 7/13/26. Please plan any necessary changes accordingly.
Please note that this will be NJIT’s final fiscal year-end cycle in Banner, as Banner and related ancillary systems will be sunsetted ahead of our Workday go-live on July 1, 2026 (FY27).
To support a successful Workday cutover and meet the July 1 go-live date, specific deadlines have been established for this year-end closeout. While many timelines align with our standard year-end process, several have been accelerated to support final data conversion and migration activities.
It is essential that departments plan accordingly. All deadlines must be met, and exceptions will not be permitted. Transactions not processed by the applicable deadline will be delayed until July.
I. Faculty and Staff Processing Deadlines
| Deadline | HR Action/Process |
| June 12, 2026 |
Any HR transaction requests submitted after this point will be reviewed and entered in Workday on or after 7/13/26. |
| June 22, 2026 | Cornerstone Job Postings: Additional communication will be shared separately with impacted departments. |
| June 30, 2026 | Cornerstone Offer Approval Deadline: Deadline for outstanding offers currently in Cornerstone to be approved and accepted. |
Please note that the deadline for all dates listed in this bulletin is 4:00 pm EST.
II. Student Employment Processing Deadlines
| Deadline | Department Action/Process |
| May 15, 2026 | UCAN GANS Stipends: As previously communicated by Financial Aid Services regarding UCAN GANS Stipends - Deadline for new student nominations to be submitted in GANS. |
| June 1, 2026 |
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Please note that the deadline for all dates listed in this bulletin is 4:00 pm EST.
Thank you in advance for your cooperation and attention to these important deadlines. We truly appreciate your support and partnership as we complete the final phases of the Workday implementation and prepare for a successful transition.
Should you have any questions, please feel free to contact hr@njit.edu.
We are excited for this next step forward and look forward to the many improvements Workday will bring to our processes and reporting across the university!
Sincerely,
Division of Human Resources and Institutional Access
[The following information is from a memo dated May 18, 2026, distributed by the Human Resources Division.]
Dear Colleagues,
As we continue to enhance and streamline HR processes across the University, we are pleased to share an important update regarding our transition to Workday. Once we are live with Workday, several employee groups will begin using Workday for performance management as we phase out PerformYard and paper evaluations.
Moving forward, performance management for the following employee groups will take place in Workday:
- AFSCME
- FOP
- FOP- LT
- Non-Aligned
- OPEIU
- PSA Staff
- SOA
Goal Setting for FY27
FY27 goal setting for non-aligned and PSA staff will take place in Workday this summer. Please do not enter any FY27 goals into PerformYard, as goals entered there will not be migrated to Workday. Training resources and support materials will be provided in advance to ensure a smooth transition. In the meantime, we encourage managers and employees to begin discussing and drafting FY27 goals now so they are ready to enter them into Workday once the goal-setting period opens.
Access to Previous Evaluations
HR will maintain access to prior non-aligned and PSA performance evaluations and mid-year reviews completed in PerformYard. However, we strongly recommend that employees and managers also save copies for their own reference, including any past goals currently stored in the system. Detailed instructions for downloading both can be found here. Staff will have access to PerformYard until the end of the calendar year.
Questions and Support
If you have questions or need assistance, please submit an inquiry via Nexus, and a member of the HR team will follow up.
Thank you for your support as we implement Workday and streamline HR processes across the University.
Sincerely,
Division of Human Resources and Institutional Access
[The following information is from a memo dated June 2, 2026, distributed by the Human Resources Division.]
Dear Colleagues,
In preparation for the July 1st Workday transition, please note this key update to Student Stipend processing:
- The Change: We are moving from a proration method to Period Activity Pay (PAP).
- How PAP Works: Student stipend payments will now be divided into equal installments over the designated pay-period dates.
- The Impact: Your first and last payments will no longer be prorated based on the exact days worked within the pay period.
Pay Adjustment (FY26 Closeout)
- Current Pay Schedule: Student employees that are paid on a stipend that have a job end date of 6/27/26 would normally receive one week of pay on 7/3/26.
- Transition Pay Schedule: This final week of pay will be advanced and included in your 6/19/26 paycheck to officially close out FY26.
- Note: You will not receive any additional payments for FY26 even if you work until June 27th.
Future Payments (Workday)
- Beginning 7/1, all stipend payments will be processed through Workday using the Period Activity Payment (PAP) method.
- Payments will begin no later than one full pay-period after a student starts their assignment, depending on the specific assignment type.
- All future dates will follow the attached Student Stipend Payroll Calendar.
Should you have any questions, please send an email to FinAid@njit.edu.
[The following information is from a memo dated June 3, 2026, distributed by the Human Resources Division.]
Dear Colleagues,
As we prepare for the start of the new fiscal year on July 1, we are writing to provide an update regarding the timing of merit pay increases and important logistical considerations for the coming weeks.
Salary Increase Timing & ERP Transition
Typically, annual merit increases for many of our employees are scheduled to coincide with the beginning of the fiscal year. However, as you are aware, NJIT is also launching a new HR, payroll, and finance system this summer. With the implementation of Workday on July 1, we will be significantly upgrading our technological capacities and delivering a system that allows for better data integrity, more streamlined processes, and an enhanced user experience. Once the new system is live, it is critical that the HR and payroll teams have an opportunity to audit all payroll processes to ensure that everything is accurate in our new system. This will, unfortunately, require that we delay merit increase processing for PSA, OPEIU, and Non-aligned staff.
Please be assured that all delayed merit increases will be paid retroactively to July 1, 2026. The table below outlines the anticipated schedule that has been agreed to in partnership with union leadership.
| Employee Group | Anticipated Merit Letter Date | Anticipated Pay Date (Including Retro) |
| PSA Staff | July 24, 2026 | July 31, 2026 |
| OPEIU | August 7, 2026 | August 14, 2026 |
| Non-Aligned Staff | August 7, 2026 | August 14, 2026 |
Step increases for FOP, FOP/LT, and SOA will be processed for the July 17, 2026 payroll retroactive to July 1, 2026.
Sincerely,
Department of Human Resources