Workday FAQs

The University is taking a phased approach to modernizing its systems. HR, Finance, and Payroll processes were prioritized for the initial transition to Workday. Banner will continue to serve as the University’s Student Information System (SIS) to minimize disruption to academic processes and to ensure a smooth transition for the ERP conversion. Banner Student will transition to Workday in our next phase.

While Banner Student will ultimately be replaced with Workday Student, this implementation will be years in the making. The initial Workday rollout is only applicable to NJIT’s HCM, Finance, Payroll, and Budget processes and supporting tools.

ERP stands for Enterprise Resource Planning. It refers to software platforms that integrate and manage core business functions such as payroll, finance, human resources, and academic operations.

Workday can be accessed from a PC, Mac, tablet, or smartphone (Apple or Android devices) with an active and secure internet connection.

Yes. Two-factor authentication via the Duo app or a Duo token is required to access Workday from both a browser and the mobile app.

YES! Mobile App: You can also use the Workday mobile app to use Workday.

Faculty and Staff will use Workday for tasks including, but not limited to:
 

• Requesting time off
• Hourly/overtime-eligible employees will enter hours worked
• Viewing leave balances
• Credit card reconciliation
• Reimbursements
• Creating requisitions and purchase orders
• Paying vendor invoices
• Requesting new suppliers and sourcing events (e.g. Request for Bid)
• Working with a Grants Administrator to manage grant award balances and expenses
• Updating personal contact information, direct deposit, tax withholdings, retirement benefit elections, and dependents
• Viewing payslips, tax documents, benefits, and time off balances
• Applying for new NJIT jobs
• Completing annual talent management tasks (e.g. submit annual performance goals and reviews, complete annual training requirements)

• Approving timesheets and time off
• Approving expenses
• Approving requisitions and change orders
• Hiring and managing an employee’s employment lifecycle including status changes and performance reviews.

ChromeRiver, Highlander eMerchant (except for Catalogs), Cornerstone, PerformYard, and Contractflow will all be sunset. The functions performed in those systems will now be completed in Workday.

Yes and No. 
There will be view-only access for Banner HR/FIN, ChromeRiver, and PerformYard. Cornerstone and Contractflow will be decommissioned and no longer viewable to our users.

The Workday inbox is separate and distinct from your NJIT email. However, when you receive a notification for a task from Workday, you will receive the notification in both your Workday inbox as well as your NJIT email inbox. Preferences for this can be amended as desired by each user.

We have a robust training repository in Nexus where you can type in a keyword in the search bar which will return appropriate results for you. We will be continually adding to and updating our documentation.

Yes, initially, only student employees will use Workday for tasks such as submitting timesheets or requesting time off.

However, Workday for students will be rolled out to all students in the next phase of this project, expanding its usage beyond employee-related functions to encompass broader student needs. This phased approach ensures a gradual and thorough implementation tailored to the specific requirements of our student community.

No, once your absence request is approved by your manager, you do not need to submit it anywhere. Approved time off requests will automatically be reflected on your time entry calendar if submitted and approved ahead of time. 

Yes.

The employee is responsible for entering their sick time into Workday upon their return, or from home via the mobile Workday app. 

In case of exigent circumstances, such as an unexpected absence, the manager may submit the sick time on their behalf if needed.

Yes, all employees, including student employees, will enter their time in Workday.

You can edit your request in Workday and it will route to your manager for re-approval.

Workday will not automatically fill in how many hours you need to account for, this will need to be entered correctly by the employee, based on the schedule.

Yes, any time off that you will be taking after July 1, 2026 will need to be entered into Workday, even if it was already approved (This will only apply to 2026, after we launch Workday this will not need to be addressed).

Employees are able to request time off up to a year in advance, as long as the period schedule is up to date in the system.

Based on your specific collective bargaining agreement, holidays that the University observes will be pre-populated in the calendar feature for all employees.

FY27 goal setting for non-aligned and PSA staff will take place in Workday this summer. Please do not enter any FY27 goals into PerformYard, as goals entered there will not be migrated to Workday. Training resources and support materials will be provided in advance to ensure a smooth transition. In the meantime, we encourage managers and employees to begin discussing and drafting FY27 goals now so they are ready to enter them into Workday once the goal-setting period opens.

Yes, if someone’s job duties can be updated if required. A Nexus form should be completed in order to start this request.