Dossier Preparation Guidelines for Promotion to Professor and Promotion to Associate Professor and/or Tenure

Dossier Preparation Guidelines for Promotion to Professor and Promotion to Associate Professor and/or Tenure

Note: All Promotion and Tenure materials must be submitted via the Google Shared Drive Dossier created by the Office of the Provost in accordance with the timeline for the corresponding process. Sarah Pisano (sarah.pisano@njit.edu), Administrative Specialist for the Office of the Provost, will be the liaison for the Promotion and Tenure process. 

Confidential Materials that will Not be Shared with the Candidate

• Completed Action Items and Due Dates Checklist
• Department/Academic Unit P&T Form completed and reviewed by the Department or Academic Unit P&T Committee 
• Chair’s evaluation of the candidate
• Dean’s Form accompanied by the Dean’s evaluation of the candidate
• Letters of reference 

Non-Confidential Materials

To promote consistency in assessment by the University P&T Committee, the following reports will be provided to the candidate to verify accuracy. The Office of the Provost will be responsible for requesting these reports, and in turn, will add final copies, approved by the candidate, to the dossier:

• An independent citation report for those under consideration for tenure and/or promotion will be provided through the NJIT University Library and supported with subject domain analysis from assigned faculty within the academic department. This report will include impact assessment and rankings (if available) for the journals. 
• The Office of Research will provide an independent research report for those under consideration for tenure and/or promotion. The report will include a listing of research grants and the candidate’s role and level of participation in each project. 
• The Office of Graduate Studies will verify that the candidate performed the role of advisor or thesis committee member for any graduate students at NJIT listed on the candidate’s CV.
• The Office of Institutional Effectiveness will provide a report on the candidate’s teaching evaluations listing number of courses and sections taught; number of enrolled students; number of students completing the evaluations; and instructor evaluation scores as well as departmental, school/college, and university averages.

The candidate is responsible for the following:

1. Curriculum Vitae
2. Teaching Portfolio: The portfolio should include the following:
   1. A statement of personal philosophy regarding disciplinary and interdisciplinary education.
   2. Identify and describe the three most important achievements in education of which the candidate is most proud.
   3. A list, signed by the Chair or Dean, of all courses taught by the candidate. Provide the course syllabus for each.
   4. Assessment of Teaching Effectiveness
   5. Student Evaluations
      1. An official departmental summary that provides:
         * The number of students registered in each course and the number of students submitting evaluations,
         * A statistical summary of student evaluations of a candidate since his/her last promotion, separately for undergraduate and graduate courses, and
         * Samples of student comments, both positive and negative.
      2. Originals of all student evaluations
   6.  Results of alternate evaluation and assessment procedures (e.g., by mentors, peers, colleagues, Master Teachers).
   7.  A summary of how the evaluations have been considered in developing continuous improvements in the educational environment offered by the candidate
   8.  Information about Curriculum Development
      1.  A description of materials prepared for courses delivered via distance learning, and samples of the materials.
      2.  Information on innovations in courses, teaching, learning and assessment. Provide samples of innovative courses, curriculum and assessment materials.
      3.  A list of all new courses proposed by the candidate and approved by the Committee on Undergraduate Education and/or Graduate Education. Include if, and how many times, the new courses were offered. Provide samples of the new curriculum and course materials.
      4.  A list of all courses taught in interdisciplinary modes and/or team-teaching deliveries. 
   9. Information pertinent for evaluation if the candidate is a member of a Rutgers-Newark/NJIT federated department.
   10. Any additional material the candidate chooses to include.
3. Scholarly Activities
   1. Provide a statement of research areas and goals, including involvement in interdisciplinary research.
   2.  Identify and describe the three research achievements of which the candidate is most proud.
   3.  Prepare material supplemental to the candidate’s CV:
      1.  Additional information on publications (expanded from what is submitted in the standard CV)
         1. Peer-review policies for each publication in which the candidate’s work appears (suggest providing pages from each publication that describe the review process).
         2. Reviews/citations of published work.
         3. Additional Scholarly publications that have been submitted and are under review.
         4. Scholarly contributions other than publications. If the candidate has written a book, then at least one independent review of the book should be submitted along with information on copies in print/sold and/or universities that have adopted the text.
      2.  Additional information on funded grant activities (expanded from what is submitted in the standard CV).
         1. Copies of the award letters from the funding agency, which usually addresses such issues as the amount of the award, duration, and the list of PI and CPIs on the project.
         2. Clear description of the candidate’s role in each grant activity.
         3. Additional grant proposals under development (not yet submitted). Include title, colleagues involved, and candidate’s role.
      3.  Additional information on supervisory roles:
         1. List of all undergraduate and graduate students and post-docs that the candidate has supported and/or advised, including dates and nature of the interaction.
         2. For thesis or dissertation candidates, indicate whether the role was supervisor or member of the committee.
         3. Provide information about the current career positions of former students. 
      4.  List the research proposal review panels (including agency and program) on which the candidate has participated.
   4. Identify industry contracts that the candidate has developed, and a description of the nature of the R&D or consulting activity. 
   5. Describe the candidate’s involvement in international activities, including conferences, and connections with institutions and colleagues.
   6.  Any additional material the candidate chooses to include.
4. Service Activities
   1. Important NJIT committee contributions, clearly identifying positions of leadership. 
   2. Contributions made while serving in an NJIT administrative position.
   3. Contributions related to student engagement beyond the classroom and research environments. 
   4. Activities related to diversity on campus at NJIT.
   5. Activities related to alumni engagement at NJIT.
   6. Activities related to outreach and promotion of NJIT and its programs, and recruitment and retention at NJIT.
   7. Letters attesting to service activities, including department, university, and professional society service.
   8. Important service to the profession.
   9. Any additional material the candidate chooses to include.
5. Additional supporting material considered helpful (examples cited below):
   1. Copies of relevant pages of conference programs at which the candidate made a presentation or moderated a session.
   2. Copies of publications.
   3. Letters of invitation or appreciation to the candidate for speaking at conferences, visiting other campuses, participating in reviews or meetings, etc.
   4. Reports of committees, especially those that the candidate chaired.
   5. Additional material which testifies to the candidate’s qualifications for the rank/tenure status is recommended.
   6. Impact statement as described in “Recording the Impact of Federal Developments on NJIT Faculty Efforts” document.