Action Items and Due Dates - Promotion to Professor
Below is a list describing the promotion process and action items for promotion to Professor.
All materials should be submitted in PDF format, with the exception of the list of external reviewers and the list of P&T Committee members. A downloadable version is available here.
Sarah Pisano (sarah.pisano@njit.edu), Administrative Specialist for the Office of the Provost, will be the liaison for the Full Professor promotion and review process.
ACTION ITEM | RESPONSIBLE PARTY (RP) | DUE DATE |
Eligible faculty members who wish to be considered for promotion should submit their CVs to the Department P&T Committee together with a list of potential external reviewers | Candidate | No later than 5/292026 |
Names and CVs of the candidate(s) should be shared with the Office of the Provost to prepare a Google Shared Drive folder for the candidate | Chair, Department P&T | 6/1/2026 |
Google Shared Drive created and shared with the candidate | Office of the Provost | 6/1/2026 |
CVs shared with Office of Research to produce report | Office of the Provost | 6/5/2026 |
CVs shared with Library to produce report | Office of the Provost | 6/5/2026 |
CVs shared with Office of Institutional Effectiveness to produce report | Office of the Provost | 6/5/2026 |
CVs shared with Office of Graduate Studies to produce report | Office of the Provost | 6/5/2026 |
Department sends names of Department P&T Committee members to the Office of the Provost on shared template | Chair | 9/8/2026 |
Department P&T Committee external reviewer list to be submitted for Dean’s review (Department to use the second tab of the external reviewer template populated by the candidate in step 1) | Chair, Department P&T | 6/12/2026 |
Requests sent out for peer review and additional reference letters, indicating a requested receipt date of no later than 9/11/2026 | Chair, Department P&T | No later than 6/26/2026 |
Deadline for candidates to submit updated CV in NJIT format, highlighting any changes to the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies for inclusion in reports. | Candidate | 7/1/2026 |
Report from Office of Research due to candidate for review | Office of Research | 8/13/2026 |
Report from Library due to candidate for review | Library | 8/13/2026 |
Report from Office of Institutional Effectiveness due to candidate for review | Office of Institutional Effectiveness | 8/13/2026 |
Report from Office of Graduate Studies due to candidate for review | Office of Graduate Studies | 8/13/2026 |
Candidate must confirm data on Office of Research report | Candidate | 8/20/2026 |
Candidate must confirm data on Library report | Candidate | 8/20/2026 |
Candidate must confirm data on Office of Institutional Effectiveness report | Candidate | 8/20/2026 |
Candidate must confirm data on Office of Graduate Studies Report | Candidate | 8/20/2026 |
Any required updates to supplemental reports due and final reports shared with candidate for inclusion in the complete Dossier | Office of Research | 8/28/2026 |
Any required updates to supplemental report due and final report shared with the candidate for inclusion in the Dossier | Library | 8/28/2026 |
Any required updates to supplemental reports due and final report shared with the candidate for inclusion in the Dossier | Office of Institutional Effectiveness | 8/28/2026 |
Any required updates to supplemental reports due and final report shared with the Candidate for inclusion in the Dossier | Office of Graduate Studies | 8/28/2026 |
Final reports from the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies added to the Dossier | Office of the Provost | 9/9/2025 |
Department sends names of Department P&T Committee members to the Office of the Provost | Department Chair | No Later than 9/8/2026 |
Complete Dossier to be finalized in Google Shared Drive | Candidate | 9/9/2026 |
Office of the Provost shares a complete Dossier with the Department P&T Committee. Candidate’s access is removed. | Office of the Provost | 9/10/2026 |
Department P&T Committee meets to review candidates | Department P&T Committee | No later than 9/29/2026 |
Written notification of recommendation given to candidate | Chair, Department P&T | Within one week of Department P&T review meeting
|
Rows contained in red box apply ONLY to candidates appealing a negative recommendation by Department P&T Committee | ||
Meeting with Department P&T committee [See Faculty Handbook 4.5.2.3.5 Reconsideration of a Negative Recommendation] | Candidate and Department P&T Committee | No later than 12/5/2026 |
Written notification of Department P&T Committee decision after additional deliberation given to candidate | Chair, Department P&T | Within one week of candidate meeting with Department P&T Committee |
Written appeal sent to dean if Department P&T Committee decision is upheld* | Candidate | No sooner than 1 week and no later than 8 weeks after the candidate meeting with the Department P&T Committee |
Department uploads all supporting and required documentation to the Dossier in Google Shared Drive | Chair, Department P&T | No later than 10/21/2026 |
Complete Dossier shared with Dean via Google Shared Drive. Department P&T Committee’s access is removed | Office of the Provost | 10/22/2026 |
Dean uploads all supporting and required documents to the Dossier in Google Shared Drive | Dean’s Office | 11/2/2026 |
Deadline for candidate to submit additional information to University P&T Committee for dossier (limited to grant/contract awards and paper acceptances) | Candidate | 11/2/2026 |
Complete dossiers submitted to the University P&T Committee via Google Shared Drive. Dean’s access is removed. | Office of the Provost | 11/4/2026 |
Recommendations of the University P&T Committee submitted to the Provost | University P&T Committee | No later than |
Rows in gray apply ONLY to departments appealing a recommendation by University Committee on Promotion & Tenure | ||
Department P&T Committee, may, submit additional materials and written arguments to the dean | Department/Academic Unit P&T Committee | No later than one week after notification of UCPT’s recommendation |
Dean reviews the appeal materials and submits them to the UCPT with an evaluation of their merit. | Dean | No later than one week after receipt of materials from the Department/Academic Unit P&T Committee |
UCPT reviews materials. If they vote to sustain their original decision, the Department P&T Committee’s recommendation, the Dean’s evaluation, and the UCPT decision will be sent to the Provost. If the UCPT votes to reverse its decision, a positive recommendation will at this point be sent to the Provost | University P&T Committee | No later than one week after receipt of materials from the Dean |
Appeals by the candidate to the University Committee on Promotion and Tenure see the appeal process on page 3 of this document. [See 4.5.3.3.4.2 in the Faculty Handbook] | ||
Provost’s recommendations submitted to the President | Provost | No later than three weeks prior to the May/June Board of Trustees Meeting* |
Final recommendations submitted to the Board of Trustees for approval | President and Provost | Distributed to Board of Trustees 10 days prior to meeting |
Approved promotions go into effect |
| AY2027-2028 |
*This date subject to change based on changes to the Board of Trustees meeting schedule.
Last Updated 3/6/2026