Action Items and Due Dates - Promotion to Distinguished Professor
Below is a list describing the Distinguished Professor promotion process and action items.
All materials should be submitted in PDF format, with the exception of the list of external reviewers and the list of P&T Committee members. A downloadable version is available here.
Sarah Pisano (sarah.pisano@njit.edu), Administrative Specialist for the Office of the Provost, will be the liaison for the Distinguished Professor promotion and review process.
| ACTION ITEM | RESPONSIBLE PARTY (RP) | DUE DATE |
| For nominations coming from the Department P&T Committee | ||
| CV and required materials to be submitted to Department P&T Committee | Candidate | 9/25/2026 |
| Department P&T Committee membership shared with the Office of the Provost | Department Chair | No later than 10/1/2026 |
| Department P&T Committee meets to review candidate package | Department P&T Committee | No later than 10/16/2026 |
| Names and CVs of the candidate(s) who received a ⅔ approval should be shared with the Office of the Provost | Department P&T Committee | 10/22/2026 |
| Google Shared Drive created and shared with the Department P&T Committee to be populated | Office of the Provost | 10/23/2026 |
| Department P&T Committee uploads required materials to the Google Shared Drive Dossier, including the full list of external reviewers, using the template found here, and other supporting materials | Department P&T Committee | 11/3/2026 |
| Nomination package shared with Dean via the Google Shared Drive. Department’s access removed. | Office of the Provost | 11/5/2026
|
| Dean uploads all supporting and required documentation to the Dossier in Google Shared Drive. Office of the Provost removes Dean’s access. | Dean’s Office | 11/17/2026
|
| For self-nominations | ||
| Faculty intending to apply for promotion to Distinguished Professor should contact the Office of the Provost with their CV so a Google Shared Drive can be created | Candidate | 9/25/2026 |
| Google Shared Drive created and shared with the candidate | Office of the Provost | 10/23/2026 |
| Required materials to be uploaded to the Google Shared Drive including list of external reviewers (use the first tab of this template) | Candidate | 11/3/2026 |
| For all nominations | ||
| CVs shared with Office of Research to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Library to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Office of Institutional Effectiveness to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Office of Graduate Studies to produce report | Office of the Provost | 10/23/2026 |
| Deadline for candidates to submit additional information to the Distinguished Professors Review Subcommittee (limited to grant/contract awards and paper acceptances) | Candidate | 12/21/2026 |
| Report from Office of Research due to candidate for review | Office of Research | 12/7/2026 |
| Report from Library due to candidate for review | Library | 12/7/20265 |
| Report from Office of Graduate Studies due to candidate for review | Office of Graduate Studies | 12/7/20265 |
| Report from Office of Institutional Effectiveness due to candidate to review | Office of Institutional Effectiveness | 12/7/2026 |
| Candidate must confirm data on Office of Research report | Candidate | 12/14/2026 |
| Candidate must confirm data on Library report | Candidate | 12/14/2026 |
| Candidate must confirm data on Office of Institutional Effectiveness report | Candidate | 12/14/2026 |
| Candidate must confirm data on Office of Graduate Studies Report | Candidate | 12/14/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Research | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Library | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Institutional Effectiveness | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Graduate Studies | 12/21/2026 |
| Deadline for candidate to submit additional information to the Distinguished Professors Review Subcommittee (limited to grant/contract awards and paper acceptances) | Candidate | 12/22/2026 |
| Final reports from the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies added to the Dossier | Office of the Provost | 12/23/2026 |
| Complete Dossiers shared with the Distinguished Professors Subcommittee | Office of the Provost | 12/23/2026 |
| Office of the Provost solicits letters from external reviewers, indicating a requested receipt date of no later than 4/3/26 | Office of the Provost | No later than 2/5/2026 |
| Recommendations of the Distinguished Professor Subcommittee submitted to the Provost | Distinguished Professors Review Subcommittee | No later than 5/1/2027 |
| Provost’s recommendations submitted to the President | Provost | No later than three weeks prior to the May/June Board of Trustees Meeting* |
| Final recommendations submitted to the Board of Trustees for approval | President/ Provost | Distributed to Board of Trustees 10 days prior to meeting |
| Approved promotions go into effect | AY2027-2028 | |
*This date subject to change based on changes to the Board of Trustees meeting schedule.
Last updated 5/5/2025