All materials should be submitted in PDF format, with the exception of the list of external reviewers and the list of P&T Committee members. A downloadable version is available here.
Sarah Pisano (sarah.pisano@njit.edu), Administrative Specialist for the Office of the Provost, will be the liaison for the Distinguished Professor promotion and review process.
| ACTION ITEM | RESPONSIBLE PARTY (RP) | DUE DATE |
| For nominations coming from the Department P&T Committee | ||
| CV and required materials to be submitted to Department P&T Committee | Candidate | 9/25/2026 |
| Department P&T Committee membership shared with the Office of the Provost | Department Chair | No later than 10/1/2026 |
| Department P&T Committee meets to review candidate package | Department P&T Committee | No later than 10/16/2026 |
| Names and CVs of the candidate(s) who received a ⅔ approval should be shared with the Office of the Provost | Department P&T Committee | 10/22/2026 |
| Google Shared Drive created and shared with the Department P&T Committee to be populated | Office of the Provost | 10/23/2026 |
| Department P&T Committee uploads required materials to the Google Shared Drive Dossier, including the full list of external reviewers, using the template found here, and other supporting materials | Department P&T Committee | 11/3/2026 |
| Nomination package shared with Dean via the Google Shared Drive. Department’s access removed. | Office of the Provost |
11/5/2026
|
| Dean uploads all supporting and required documentation to the Dossier in Google Shared Drive. Office of the Provost removes Dean’s access. | Dean’s Office |
11/17/2026
|
| For self-nominations | ||
| Faculty intending to apply for promotion to Distinguished Professor should contact the Office of the Provost with their CV so a Google Shared Drive can be created | Candidate | 9/25/2026 |
| Google Shared Drive created and shared with the candidate | Office of the Provost | 10/23/2026 |
| Required materials to be uploaded to the Google Shared Drive including list of external reviewers (use the first tab of this template) | Candidate | 11/3/2026 |
| For all nominations | ||
| CVs shared with Office of Research to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Library to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Office of Institutional Effectiveness to produce report | Office of the Provost | 10/23/2026 |
| CVs shared with Office of Graduate Studies to produce report | Office of the Provost | 10/23/2026 |
| Deadline for candidates to submit additional information to the Distinguished Professors Review Subcommittee (limited to grant/contract awards and paper acceptances) | Candidate | 12/21/2026 |
| Report from Office of Research due to candidate for review | Office of Research | 12/7/2026 |
| Report from Library due to candidate for review | Library | 12/7/20265 |
| Report from Office of Graduate Studies due to candidate for review | Office of Graduate Studies | 12/7/20265 |
| Report from Office of Institutional Effectiveness due to candidate to review | Office of Institutional Effectiveness | 12/7/2026 |
| Candidate must confirm data on Office of Research report | Candidate | 12/14/2026 |
| Candidate must confirm data on Library report | Candidate | 12/14/2026 |
| Candidate must confirm data on Office of Institutional Effectiveness report | Candidate | 12/14/2026 |
| Candidate must confirm data on Office of Graduate Studies Report | Candidate | 12/14/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Research | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Library | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Institutional Effectiveness | 12/21/2026 |
| Any required updates to supplemental report due and final report shared with the Office of the Provost for inclusion in the Dossier | Office of Graduate Studies | 12/21/2026 |
| Deadline for candidate to submit additional information to the Distinguished Professors Review Subcommittee (limited to grant/contract awards and paper acceptances) | Candidate | 12/22/2026 |
| Final reports from the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies added to the Dossier | Office of the Provost | 12/23/2026 |
| Complete Dossiers shared with the Distinguished Professors Subcommittee | Office of the Provost | 12/23/2026 |
| Office of the Provost solicits letters from external reviewers, indicating a requested receipt date of no later than 4/3/26 | Office of the Provost | No later than 2/5/2026 |
| Recommendations of the Distinguished Professor Subcommittee submitted to the Provost | Distinguished Professors Review Subcommittee |
No later than 5/1/2027 |
| Provost’s recommendations submitted to the President | Provost | No later than three weeks prior to the May/June Board of Trustees Meeting* |
| Final recommendations submitted to the Board of Trustees for approval | President/ Provost | Distributed to Board of Trustees 10 days prior to meeting |
| Approved promotions go into effect | AY2027-2028 | |
*This date subject to change based on changes to the Board of Trustees meeting schedule.
Last updated 5/5/2025
