MEMORANDUM
| To: | All NJIT Tenured Faculty |
| From: | John A. Pelesko, Provost and Executive Vice President for Academic Affairs |
| Date: | May 12, 2026 |
| RE: | Sabbatical Leave Application Process for Leave During Academic Year 2027-2028 |
Purpose
In accordance with the Faculty Handbook, this memo provides the requirements for sabbatical leave applications and provides the deadlines for all steps in the process. NJIT’s sabbatical policy is intended to help promote our faculty’s continued professional development by providing uninterrupted time to focus on research, scholarship, and other intellectual and creative activities. All eligible faculty are encouraged to take advantage of sabbatical leave as appropriate to their individual career goals and aspirations.
Requirements for Sabbatical Leave Applications
NJIT’s faculty sabbatical leave policy is detailed in Section 6.7 of the Faculty Handbook, and interested faculty are urged to review Section 6.7 thoroughly. Additional information on NJIT’s sabbatical leave policy, including detailed guidelines for sabbatical leave proposals, the criteria used for ranking proposals, the form for required post-sabbatical reports, and membership of the University Committee on Sabbatical Leaves may be found on the Provost’s website. Please review all guidelines and forms carefully to ensure that the most up-to-date process and deadlines are followed.
Deadlines for all Steps in the Process
All materials must be submitted in InfoReady, and the deadlines for the sabbatical leave application process are shown in the timeline below. Faculty should pay particular attention to the deadline for proposals, September 9, 2026, and the deadline for additional materials to be submitted to the University Committee on Sabbaticals, November 16, 2026. Department Chairs and Deans should note the deadlines for their review of sabbatical proposals.
Questions
Questions concerning steps in the process, details of the application or the review process, or any other questions concerning sabbatical leaves should be directed to Dr. Wunmi Sadik, Vice Provost for Faculty Affairs (sadik@njit.edu). Questions pertaining to InfoReady should be directed to Sarah Pisano, Administrative Specialist for the Office of the Provost (sarah.pisano@njit.edu).
| Deadline | Process Step |
| May 12, 2026 | Office of the Provost announces call for proposals |
| September 9, 2026 | Sabbatical applications due to the Department Chair (HCSLA, YWCC, NCE and HCAD) or Dean (MTSM) via InfoReady |
| September 25, 2026 | Chair shares their recommendation with the faculty member and completes their recommendation in InfoReady for Dean review |
| October 19, 2026 | Dean shares their recommendation with the Department Chair and faculty member and completes their recommendation in InfoReady |
| October 21, 2026 | Office of the Provost gives Research Office access to the applications for Export Control Review |
| November 16, 2026 | Deadline for applicants to submit additional materials to the University Committee via an email to Office.of.the.Provost@njit.edu. Office of the Provost uploads additional materials to InfoReady and shares with the Chair, Dean, and Research Office. |
| November 23, 2026 | Research Office shares results of Export Control review with University Committee in InfoReady |
| January 6, 2027 | University Committee on Sabbaticals uploads their recommendations and draft letters to the Google folder for Provost review |
| January 8, 2027 | University Committee shares their recommendations with the applicant and copies the Chair, Dean, and Office of the Provost |
| January 15, 2027 | Deadline for applicants to send an appeal of the recommendation to the University Committee. Applicant sends a copy to the Chair and Dean, and Chair and Dean may also submit letters in support of the appeal by January 20th. |
| January 22, 2027 | Deadline for the University Committee to respond to appeals and submit final recommendations to the Provost. |
| January 26, 2027 | Provost recommendations due to the President. If the Provost recommendation differs from the University Committee’s recommendation, Provost provides written explanation to the Committee copying the Dean, Chair, and applicant. |
| January 28, 2027 | Final recommendations sent to the Board of Trustees for review |
| February 4, 2027 | President presents recommended sabbaticals to the Board of Trustees for final approval |
| February 5, 2027 | Office of the Provost notifies applicant, Chair, and Dean of the final decision of the Board of Trustees |
