Email: general_accounting@njit.edu
Gifts are voluntary, non-reciprocal transfers of resources to the university. The donor may be an individual, a corporation, or a non-profit organization. There is no expectation of direct economic benefit or provision of goods or services by the university, other than recognition and adherence to any donor imposed restrictions. Beyond a designation on the use of funds, the donor does not impose contractual requirements.
Only University Advancement may accept gifts on behalf of the university.
A restricted gift fund is established to account for and manage funds that have restrictions imposed by a donor (e.g., individuals, foundations, and corporations). The establishment of a separate restricted fund allows for the monitoring of activities of the fund to ensure the funds are being spent in accordance with the donor imposed restrictions.
Barring any donor imposed time restrictions, the net position and unspent budget for restricted funds will carry forward to the next fiscal year.
A transfer of expense corrects an non-payroll expense charged to an incorrect accounting distribution or redistributes expenses charged to one accounting distribution that are being split funded/shared between funds or departments.
A chargeback is used to record the transactions between university departments for services provided. One department is being charged for services provided by another campus department (e.g., media services).
For non-payroll and non-grant and contract expense reclasses, an email should be sent to general_accounting@njit.edu and include the following information:
Requests for transfers of grant and contract expenditures (both payroll and non-payroll) should be forwarded to the Office of Grant and Contract Accounting.
Requests for non-grant payroll expense reclasses should be forwarded to the Budget Office.
Journal entries, and all other transaction sources that make up a PPGG or Cost Center’s actuals, are viewable and drillable via the PPGG owner’s or Cost Center owner’s My Budget report. The summarized actuals in this report are hyperlinked and can be expanded to show the underlying transaction detail. Users can then navigate to a specific transaction to view it.
If you still have questions after viewing the transaction detail, or to request a copy of a transaction’s supporting documentation, send an email to general_accounting@njit.edu. Please include in your request the transaction ID (i.e. journal ID, supplier invoice ID, expense report ID, customer invoice ID, etc.) and the nature of your request.