NJIT stationery should only be used for NJIT official purposes. Use of official stationery for personal purposes may result in disciplinary action by NJIT or administrative action by the State Ethics Commission. The following guidelines clarify the use of official NJIT stationery for purposes other than the conduct of NJIT’s business.
Permissible Uses of NJIT Stationery
To recommend a current or former employee or colleague for another position, admission to a school or program, etc. Example: Recommending a subordinate for admission to graduate school.
To respond to inquiries from a private entity about a current or former employee or colleague. Example: Providing a character reference for an employee to an adoption agency during the course of the employee's application to adopt a child.
Impermissible Uses of Official Stationery
To promote a candidate for elective office.
To endorse a vendor or contractor.
To express a personal opinion on a matter that is not related to one's official duties.
To secure a personal or financial gain or pursue a vested interest for one's self.
Personal Stationery Imprinted with Agency, Office or Title
Personal stationery imprinted with the NJIT brand or title of the NJIT officer or employee, even though paid for personally, is impermissible. Such stationery may create the appearance of official stationery or may create an impression that the NJIT officer or employee is acting in an official capacity.
